Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Issuance Of The Attached Blanket Purchase Order Between South Broward Hospital District D/B/A Memorial Healthcare System And The City Of Hollywood For The Purchase Of Medical Supplies Required By The Fire Rescue And Beach Safety Department For An Estimated Annual Expenditure Of $120,000.00; And Further Authorizing The Appropriate City Officials To Execute The Attached Letter Of Agreement And Addendum Relating To Such Purchase.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The City of Hollywood maintains a Fire Rescue and Beach Safety Department which provides critical services for the safety and protection of the residents of Hollywood.
The Fire Rescue and Beach Safety Department has purchased medical supplies from the South Broward Hospital District d/b/a Memorial Healthcare System for a period of more than twenty (20) years.
The South Broward Hospital District d/b/a Memorial Healthcare System has competitively bid the required medical supplies, and the South Broward Hospital District d/b/a Memorial Healthcare System’s pricing provides the lowest product cost and greatest availability to the City.
The South Broward Hospital District d/b/a Memorial Healthcare System has provided the City cost savings and supply product availability (including immediate supplies on weekends and evenings), thereby allowing the Fire Rescue and Beach Safety Department to maintain an efficient operation, therefore, it is for these reasons stated above that it is in the best interest of the City to continue its relationship with South Broward Hospital District d/b/a/ Memorial Healthcare System to provide medical supplies.
The South Broward Hospital District d/b/a Memorial Healthcare System has additionally allowed the Fire Rescue and Beach Safety Department to stockpile extra supplies at their facility that would be immediately available in the event of a hurricane or other disastrous event.
Purchasing Ordinance Section 38.40 (C) (8) provides that purchases of, and contracts for, supplies or contractual services, when the City Commission declares by a five-sevenths affirmative vote that competitive bidding is not in the best interest of the City, are exempt from the competitive bidding process.
Due to substantial increases in the number of advanced life support and basic life support transports and services provided by Fire Rescue and Beach Safety for the required medical supplies, the Department’s estimated annual expenditure is $120,000.00.
The Fire Chief and the Contracts Compliance Officer recommend that the City Commission approve the issuance of the Blanket Purchase Order Number along with the execution of the attached Letter of Agreement and Addendum for a one (1) year period with an option to renew for one (1) additional year term period.
Funding has been provided for in the Fiscal Year 2016 budget in the Fire Rescue and Beach Safety Department’s Medical Supply Account Number 01.2151.00000.522.005232 and will be budgeted in subsequent fiscal years.
Recommended for inclusion on the agenda by:
Dr. Wazir A. Ishmael, City Manager
Mel Standley, Assistant City Manager/Public Safety
Mirtha Dziedzic, Interim Director, Financial Services
Eric Busenbarrick, Fire Chief, Fire Rescue and Beach Safety
Paul Bassar, Contract Compliance Officer, Office of the City Manager