City of Hollywood - File #: R-2016-170

• File #: R-2016-170
• Version: 1
• Name: City Hall-Southwest Quadrant Paving and Drainage Project
• Type: Resolution
• Status: Passed
• File created: 5/10/2016
• In control: Department of Public Works
• On agenda: 6/1/2016
• Final action: 6/1/2016
• Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Contract Between PE Services LLC And The City Of Hollywood, For City Hall-Southwest Quadrant Paving And Drainage Improvements Bid Number PW-15-029 In The City Of Hollywood In The Amount Of $262,095.50; To Amend The Approved Fiscal Year 2016 Capital Improvement Program, As Set Forth In Exhibit 1.

Date	Ver.	Action By	Action	Result
6/1/2016	1	Regular City Commission Meeting	adopt	Pass

Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Contract Between PE Services LLC And The City Of Hollywood, For City Hall-Southwest Quadrant Paving And Drainage Improvements Bid Number PW-15-029 In The City Of Hollywood In The Amount Of $262,095.50; To Amend The Approved Fiscal Year 2016 Capital Improvement Program, As Set Forth In Exhibit 1.


Body

Staff Recommends: Approval of the Attached Resolution.


Explanation:
The Department of Public Works has identified a need to resurface the deteriorated asphalt parking area and provide drainage improvements for flooded parking at the southwest quadrant of City Hall Circle. With the desire expressed by the City Commission for a pilot project for pervious asphalt, pervious asphalt pavement was included in the drainage design in a test area located at the outer perimeter of City Hall Circle southwest quadrant.

Specifications and details to resurface the pavement and install drainage improvements were prepared by City staff and the Project was electronically advertised via BidSync in accordance with the City's Purchasing Ordinance, Section 38.42 (A)(1) on April 1, 2016. A Pre-bid Meeting was held on April 11, 2016. Three (3) bid submittals were received and opened on April 25, 2016. The tabulation of the bids received is attached.

A portion of the funding has been provided pursuant to Resolution No. R-2015-345 which continued the appropriation for previously approved Capital Projects from FY 2015 to FY 2016, and is available in account number #34.1400.15513.545.006301 It is necessary to amend the Approved FY2016 Capital Improvement Program and allocate additional funding in the amount of $45,000.00.
City staff has reviewed all bids submitted and determined the bid submitted by PE Services LLC to be the lowest responsive and responsible bid, and therefore, recommends award of the contract in the amount of $...