Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Extending The Agreement Between Mac Papers, Inc. And The City Of Hollywood For The Supply And Desktop Delivery Of Office Copy Paper, Virgin And Recycled, For A Six (6) Month Period, For An Estimated Expenditure Of $35,000.00
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The City of Hollywood requires an agreement to provide a Copy Paper Supply Program including desktop delivery to all City Departments, Divisions and Offices.
The required commodity had been competitively bid by the State of Florida, Bid Number 645-120-10-1, for its requirements and other government entities within the State, and was awarded to Mac Papers, Inc. of Miami, Florida on March 25, 2010, for an initial three (3) year period with options to renew for three (3) additional one (1) year periods.
On September 13, 2013, via City Manager approval, a Blanket Purchase Order was issued to Mac Papers, Inc. for the Supply and Desktop Delivery of Office Copy Paper, Virgin and Recycled, for an initial one (1) year period, September 13, 2013 through September 12, 2014 with the option to renew for two (2) additional one (1) year periods.
The Blanket Purchase Order was renewed in 2014 and 2015 for one (1) year periods under the authority of the Director of Procurement Services, as the estimated annual expenditures were within his approval threshold.
On September 1, 2015, City staff corrected the blanket purchase order expiration date to coincide with the March 25, 2016 State of Florida's Bid Number 645-120-10-1 contract expiration date.
The State of Florida is in the process of issuing a new bid solicitation as the contract, Bid Number 645-120-10-1, expired on March 25, 2016, and the State and Mac Papers, Inc. have agreed to extend the contract for a period of six (6) months, effective ...
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