Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving and Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Between Maria Gamboa Bus Services, Inc. And The City Of Hollywood To Provide Bus Transportation Services for the City’s After Care and Summer Programs Through June 30, 2017 In An Amount Not To Exceed $81,304.00 (For A Total Aggregate Contract Amount of $120,856.00).
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Department of Parks, Recreation and Cultural Arts receives grant funding for summer transportation and provides transportation for after school programs which requires bus services.
The Department of Parks, Recreation and Cultural Arts are the primary users of the services.
The School Board of Broward County issued Bid #14-064V for school bus transportation services to Maria Gamboa Bus Services, Inc. for a three (3) year term expiring on June 30, 2017 and said contract may be renewed for two (2) additional one (1) year period.
On July 20, 2015, the Department of Parks, Recreation and Cultural Arts with the assistance of Procurement Services, issued Blanket Purchase Order No. B002751 to Maria Gamboa Bus Services, Inc for an amount not to exceed $7,632.00, however the actual expenditure was $6,864.00 pursuant to Section 38.40(C)(5) of the Purchasing Ordinance which allows for piggybacking from other governmental entities contracts.
On August 14, 2015, the procurement Services Division submitted Memo No. PR-15-246 to the City Manager requesting his approval to piggyback from the School Boards Bid #14-064V and issue Blanket Purchase Order No B002765 to Maria Gamboa Bus Services, Inc. for an initial one (1) year term for an annual estimated amount of $32,688.00 for services to be provided for a portion of the summer camp and after care programs, bringing the total aggregate contract amount for these services to $39,688.00 and on August 21, 2015, the City Manager approved Blanket Purchase Order.
The current Blanket Purchase Order commenced on August 24, 2015 and expires on June 9, 2016, and the Department of Parks, Recreation and Cultural Arts has evaluated its continued need for bus transportation services for the City’s summer and after care programs and has determined that such services are required.
As the School Boards Bid #14-06V is valid until June 30, 2017, The Department of Parks, Recreation and Cultural Arts desires to piggyback on Bid #14-064V with Maria Gamboa Bus Services, Inc. through June 30, 2017 for an amount not to exceed $81,304.00 which will increase the total aggregate contract amount to $120,856.00.
Section 38.40(C)(5) of the City’s Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided, however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not any preference.
Funding for this service has been provided in the FY 2016 and FY2017 budget in the Department of Parks, Recreation and Cultural Arts Budget Account Numbers 11.3100.77312.574.004911 and 01.3161.00000.572.004004.
Recommended for inclusion on the agenda by:
Dr. Wazir A. Ishmael, City Manager
Gus Zambrano, Assistant City Manager for Sustainable Development
Mirtha Dziedzic, Interim Director, Financial Services
Chuck Ellis, Director, Parks Recreation & Cultural Arts
Paul Bassar, Contract Compliance Officer, Office of the City Manager