Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Official To Issue The Attached Purchase Order Between Elite Aluminum Corporation d/b/a Elite Panel Products And The City Of Hollywood For The Purchase Of One (1) Expandable Fold-Out Portable Shelter And Related Equipment In The Amount Not To Exceed $72,454.43.
Body
Staff Recommends: The Approval of the Attached Resolution.
Explanation:
The Police Department together with Fire Rescue and Beach Safety desires to purchase an expandable fold-out shelter to be utilized as a Joint Information Center (JIC) for Media and Public Information and/or as part of the Continuity of Operations Planning (COOP) for the Emergency Operation Center.
On May 20, 2015, the City Commission passed and adopted Resolution No. R-2015-126 which authorized the acceptance of 2014 Department of Homeland security Grant Funds from the city of Miami to the City’s Fire Department as subgrantee to receive Urban Area Security Initiative (UASI) grant funds in the approximate amount of $122,225.00 from the Department of Homeland security to enhance public safety and emergency management UASI approved projects, training and equipment.
Resolution No. R-2015-126 expressly stated that the grant funds were intended to be utilized to purchase approximately two (2) radio repeaters with associated hardware and software, enhancement to the City of Hollywood Emergency Operations Center (EOC), which will encompass updating security access by upgrading components, as well as modernization and improvement of audiovisual equipment, office work stations and furniture with associated computer hardware and software, as well as augmenting support for Hollywood’s Community emergency Response Team (CERT) by the purchasing a pull behind trailer, support equipment and uniforms.
On February 3, 2016, the City Commission passed and adopted Resolution No. R-2016-006 which authorized the removal of part of the UASI grant funding that was established for the two (2) radio repeaters with associated hardware and software and to utilize those grant funds to purchase the expandable fold-out shelter.
The requested expandable fold-out shelter is available from Elite Aluminum Corporation d/b/a Elite Panel Products on the General Services Administration (GSA) Contract Number GS-07F-0489Y, Schedule 56.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
The City previously purchased this type of equipment from Elite Aluminum Corporation and the product has been satisfactory.
Since UASI grant funds will be used for this purchase, the taxpayers of the City of Hollywood will incur no cost for this expenditure.
The Fire Chief, Assistant City Manager and the Contracts Compliance Officer recommend that the City Commission approve the issuance of the attached Purchase Order for the purchase of one (1) expandable fold-out shelter and related equipment in an amount not to exceed $72,454.43.
Funding for this equipment is available in the Account Number 11.2100.22311.522.006453.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, City Manager
Mirtha Dziedzic, Interim Director, Financial Services
Eric Busenbarrick, Fire Chief, Fire Rescue and Beach Safety
Paul Bassar, Contract Compliance Officer, Office of the City Manager