Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Authorization To Proceed For Work Order No. B&C 16-01 Between Brown And Caldwell And The City Of Hollywood For Professional Engineering And Administrative Services On An As-Needed Basis And For An Amount Not To Exceed $100,000.00 (City Project No. 16-1319).
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The City requested a proposal from Brown and Caldwell to provide professional engineering and administrative services to assist the Department of Public Utilities with ongoing regulatory compliance activities with the Florida Department of Environmental Protection (FDEP), Broward County, and in general, with legislative, regulatory, permitting, and contractual issues, as well as to provide other assistance to the Department of Public Utilities.
Consulting services may include, among other things, some of the following, as well as other yet to be defined services:
• Response to City’s requests for information,
• Meetings with City’s personnel to discuss matters of importance to the utility,
• Meetings with regulatory agencies including Florida Department of Environmental Protection (FDEP), South Florida Water Management District (SFWMD), Broward County Environmental Protection and Growth Management (EPGMD), and other agencies, utilities, and organizations,
• Development of conceptual planning framework/considerations for matters of emerging interest,
• Technical assessments and development of advisory opinions, including for the ocean outfall rule,
• Preparation of materials including technical memoranda, reports, PowerPoint presentations for Department of Public Utilities staff, City Commission workshops, regulatory agencies’ workshops, outreach efforts, etc.
Brown and Caldwell and the City of Hollywood have a Professional Services Agreement for General Engineering Consulting Services for Water and Sewer Infrastructure projects, approved by the City Commission by Resolution R-2009-214 on July 15, 2009; renewed by the City Commission via Resolution R-2013-110 on May 1, 2013; renewed by the City Commission via Resolution No. R-2015-068 on April 1, 2015; and this agreement has a provision for insurance and indemnification that meets the City’s requirements and gives the City the right to terminate for convenience.
The Administration recommends that the City Commission authorize the appropriate City Officials to execute the attached Authorization to Proceed for Work Order B&C 16-01 between Brown and Caldwell and the City of Hollywood, together with such nonmaterial changes as may be subsequently agreed to by the City Manager and approved as to form and legality by the City Attorney, on an as-needed basis and for an amount not to exceed $100,000.00.
Funding for General Engineering Consulting Services has been provided via Resolution No. R-2015-345 which continued the appropriation for previously approved Capital Projects from FY 2015 to FY 2016, and is available in account number 42.4000.85860.536.003130 and 42.4000.75695.536.003130.
The professional and general engineering consulting services will be provided on an as-needed basis.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, PhD, City Manager
Mirtha Dziedzic, Interim Director, Financial Services
Steve Joseph, PE, Director, Public Utilities
Paul Bassar, Contract Compliance Officer