Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue A Purchase Order Agreement Southern Sewer Equipment Sales And The City Of Hollywood For The Purchase Of One (1) 2016 Global Mechanical Broom Street Sweeper Model M3 In An Amount Not To Exceed $181,015.34.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Fleet Management Division of the Public Works Department requires the purchase of one (1) 2016 Global Mechanical Broom Street Sweeper Model M3 to be utilized in the Department of Public Works Beach Maintenance Division to replace a vehicle that has either reached or surpassed its life expectancy by age, mileage and wear, and can no longer perform at the required operational levels.
The existing in service vehicle, a 2005 Johnson MX450 Street Sweeper, has reached and surpassed its useful life expectancy due to age, mechanical wear and rust and can no longer perform at its required operational levels.
This new unit will be utilized by the City’s Beach Maintenance Division in the daily operation of cleaning the beach broad walk, the beach zone streets, and for special events.
The Department of Public Works staffs evaluated various manufacturers’ street sweeping units and have identified the Global M3 Mechanical Sweeper model as manufactured by Global Environmental Products as the unit equipped to best performs the beach areas daily operational service requirements of the Beach Maintenance Division.
This purchase was evaluated for the use of alternative fuels. This equipment is available in a CNG model; however the street sweeper is housed, fueled and utilized at the beach. The purchase of the CNG model is not recommended due to the additional mileage and operational inefficiencies that fueling the machine with CNG would require.
The Florida Sheriff’s Association competitively bid this vehicle in Bid Number 15-13-0904, for their own use and use by governmental entities within the State.
Southern Sewer Equipment Sales of Ft. Pierce, Florida was the lowest responsible bidder for the southern zone of the State of Florida as awarded by the Florida Sheriff’s Association.
The Southern Region’s awarded vendor, Southern Sewer Equipment Sales, was contacted regarding availability of the 2016 Global M3 Mechanical Broom Street Sweeper and the vendor confirmed the units availability as specified by the City.
Southern Sewer Equipment Sales has agreed to provide this vehicle as listed in the Florida Sheriff’s Association Bid Number 15-13-0904 to the City under similar pricing, terms and conditions.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
The Director of Public Works and the Contract Compliance Officer have recommended that the City Commission approve the issuance of a purchase order to Southern Sewer Equipment Sales of Ft. Pierce, Florida for the purchase of one (1) 2016 Global Mechanical Broom Street Sweeper Model M3 in an amount of $181,015.34.
Funding will become available for the purchase of the Mechanical Broom Street Sweeper in account #57.5100.14106.590.056452 upon the approval by the City Commission of a companion Resolution, scheduled for the April 6, 2016 agenda of the City Commission, approving certain amendments to the adopted and approved FY 2016 operating budget of the Internal Services Fund (57), recognizing certain revenues and approving certain appropriations.
Upon the approval of the amendments to the Internal Services Fund (57) and the adjustments to certain identified accounts within the Fund, a Purchase Order will be authorized to be issued between Southern Sewer Equipment Sales and the City of Hollywood for the purchase of said Mechanical Broom Street Sweeper.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, City Manager
Mirtha Dziedzic, Interim Director, Financial Services
Sylvia Glazer, Director, Public Works
Paul Bassar, Contract Compliance Officer