Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue The Attached Purchase Order Between Stingray Chevrolet And The City Of Hollywood For The Purchase Of One (1) 2016 Chevrolet Colorado Pick Up Truck Vehicle In The Total Amount Of $24,762.00.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Public Works Department, Fleet Division, on behalf of the Office of Parking require the purchase of one (1) each 2016 Chevrolet Colorado Compact Extended Cab Pick Up Truck vehicle to replace those vehicles that have reached or surpassed their life expectancy and road worthiness by age, mileage and wear and can no longer be relied upon to perform at required operational levels. This purchase was evaluated for the use of alternative fuels, however were only available in full size truck models while Parking only requires a smaller truck. The vehicles available with alternative fuels for this purchase would not be advisable as it would require the City to purchase larger vehicles/engines than necessary, reducing gas mileage.
The requested vehicles were competitively bid through the Florida Sheriff’s Association, pursuant to Bid Number 15-23-0904 for the use and reliance of government entities within the State of Florida.
The Southern Region’s awarded vendor, Stingray Chevrolet of Plant City, Florida was contacted regarding availability of the 2016 Chevrolet Colorado Pick Up Truck vehicle and the vendor advised City staff that they can provide the one (1) 2016 Chevrolet Colorado vehicle as needed by the City.
Stingray Chevrolet has agreed to provide this vehicle as listed in the Florida Sheriff’s Association Bid Number 15-23-0904 to the City under similar pricing, terms and conditions.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
Funding for the purchases has been provided for in the Office of Parking FY 2016 budget in the Vehicle-FY14 Vehicle Replacement R13311 account number 46.1100.14194.545.006452 and the Vehicle-FY 16 Vehicle Replacement R15-295 account number 46.1100.16194.545.006452.
On December 16, 2015 the City Commission approved Resolution Number R-2015-400, approving the purchase of six (6) Chevrolet Tahoe vehicles from Stingray Chevrolet in the amount of $236,136.00.
On January 20, 2016 the City Commission approved Resolution Number R-2016-010, approving the purchase of four (4) 2016 Chevrolet Colorado Pick Up Truck vehicles in the amount of $99,048.00 and two (2) 2016 Chevrolet Express Cargo Van vehicles in the amount of $50,988.00 from Stingray Chevrolet, for a grand total expenditure of $150,036.00.
The combined total expenditures to Stingray Chevrolet for FY16 ($236,136.00), ($150,036.00), and ($24,762.00) is $410,934.00.
The Director of Public Works, the Assistant City Manager for Sustainable Development, and the Contract Compliance Officer recommend that the City Commission approve the issuance of the attached Purchase Order between Stingray Chevrolet of Plant City, Florida for the purchase of one (1) 2016 Chevrolet Colorado Pick Up Truck vehicle in the amount of $24,762.00.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, City Manager
Mirtha Dziedzic, Interim Director, Financial Services
Sylvia Glazer, Director, Public Works
Paul Bassar, Contract Compliance Officer