Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Between HD Supply Waterworks, LTD. And The City Of Hollywood For The Purchase Of Fire Hydrants For An Estimated Annual Expenditure Of $63,287.65.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Department of Public Utilities identified a need for the purchase of fire hydrants.
The City of Hollywood served as the “lead agency” for the Southeast Florida Governmental Purchasing Cooperative for the purchase of fire hydrants.
As the lead agency, the City of Hollywood provides the administrative function of soliciting and evaluating bids and in initiating the award and renewals.
There are currently fifteen (15) municipal agencies that are participating in this bid.
On January 25, 2016, Bid Number F-4493-16-RL - Purchase of Fire Hydrants was electronically advertised via BidSync in accordance with the City’s Purchasing Ordinance, Section 38.42 (A).
Bid Number F-4493-16-RL - Purchase of Fire Hydrants was opened at 3:00 P.M. on February 22, 2016, and resulted in responses from four (4) bidders:
HD Supply Waterworks, Ltd. - Oakland Park, FL
Fortiline Waterworks - Concord, NC
A&B Pipe Supply, Inc. - Miami, FL
Ferguson Enterprises, Inc. - Pompano Beach, FL
The bid submitted by A&B Pipe Supply, Inc. was deemed non-responsive for failure to complete the Acknowledgement Signature Page, the Sworn Statement on Public Entity Crimes, the Certifications Regarding Debarment, Suspension and Other Responsibilities, the Drug-Free Workplace Form, the References Form and the W9 Form.
The bid language requested each bidder provide firm pricing for the purchase of fire hydrants and a percentage discount off manufacturer’s list for repair, parts and accessories.
The bid results are as follows:
HD Supply Waterworks, Ltd. $63,287.65
Fortiline Waterworks $63,422.75
Ferguson Enterprises, Inc. $72,417.00
After all Bids received were evaluated, the Director of Public Utilities and the Contract Compliance Officer ecommend that the City Commission approve award to HD Supply Waterworks, Ltd. for an estimated annual expenditure of $63,287.65.
The contract period shall start with the expiration date of any previous contract or date of award, whichever is latest, and shall terminate two (2) years from that date with the right to renew for two (2) additional one (1) year periods.
Award is subject to the City’s receipt and approval of all insurance certificates required by the City’s Risk Manager, and indemnity to the City.
Funding for the attached Blanket Purchase Order will be charged to the Inventory Adjustment account number 42.1200.00000.141.980000 and will be applied to the appropriate expenditure account number when placed into service.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, City Manager
Mirtha Dziedzic,Interim Director, Financial Services
Steve Joseph, Director, Public Utilities
Paul Bassar, Contract Compliance Officer