Title
A Resolution Of The City Commission Of The City of Hollywood, Florida, Approving And Authorizing The Termination Of The Agreement With Tyler Technologies Inc. For Energov Software; And Approving And Authorizing The Appropriate City Officials To Execute The Attached Termination Agreement And Mutual Release Between The City And Tyler Technologies, Inc.
Body
Staff Recommends: Approval of the Attached Resolution
Explanation:
The City of Hollywood was authorized to execute an agreement with Tyler Technologies Inc. on June 18th, 2014 for the purchase of a plan review, permitting, code enforcement, business license, and fire inspection system, Energov, for a not to exceed amount of $650,000.00. This purchase was based
on a piggy-back of the licenses, modules, and scope for the Town of Jupiter and their 2012 contract, in R-2014-160.
The Project was broken into two phases, the Kick-off for the Treasury phase occurred in late July 2014, and the Kick-off for the Building phase in November 2014, with analysis done in March of 2015. Go-Live for Treasury was scheduled for January of 2015 but did not occur, the project was effectively halted in June of 2015, with the arrival of a new IT director, the Go-Live for Building was scheduled for FY16 and was also halted for the same reasons.
The rationale for halting this project and negotiating a dissolution of the contract was based on the following: The Town of Jupiter was much smaller (roughly 40%) than the city of Hollywood, and amount of licenses and software based on this piggy-back contract was also less that what was needed for full operational usage at Hollywood. The purchase of the Energov system, which depends on a centralized land management system did not fully integrate with the utility billing system, also based on a centralized land management system, essentially splitting what should have been one system into two; requiring additional work and entry for staff. In addition, the Energov sy...
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