Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Purchase Order Between N. Harris Computer Corporation And The City Of Hollywood For Annual Maintenance And Support Of Application Software In An Amount Not To Exceed $81,880.52.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
In 1993 the City of Hollywood purchased and installed application software commonly referred to as the GEMS/FMS (Financial Management System) to facilitate the City’s financial transactions.
The City initially entered into an agreement with Systems Consultants, Inc. (SCI) in 1993 with R-93-353, which was then assigned to Government E Management Solutions, Inc. (GEMS) in 2001 with R-2001-401, and was subsequently assigned to N. Harris Computer Corporation in 2007 with R-2007-395.
Furthermore, Additional Applications providing distinct functionality were identified to provide web based accessibility to the GEMS program and purchased from N. Harris Computer Corporation.
In order to effectively maintain these systems, the Department of Information Technology requires the Annual Maintenance of the GEMS FMS and the Additional Applications now provided by N. Harris Computer Corporation.
N. Harris Computer Corporation, as the application product developer, is the sole source provider for vendor maintenance and support, supported enhancements, and modifications of these systems as referenced in R-2001-401.
Purchasing Ordinance 38.40(C)(3) provides that, non-competitive supplies, and single source services available from only one source, such as unique, patented, franchised supplies or services, are exempt from the competitive proposal requirements.
Annual Maintenance for the GEMS FMS (Financial Management System) is $49,286.81 and the Additional Applications including Remote Technical Services, Browser Interface EAE Maintenance and others totaling $32,593.71; these separate components are being combined to for a single purchase for a total expenditure of $81,880.52.
The Director of Information Technology and the Director of Procurement Services recommend that the City Commission approve the issuance of the attached purchase order to N. Harris Computer Corporation for the purchase of annual maintenance and support of the GEMS/FMS system, along with the Additional Applications in an amount not to exceed of $81,880.52.
Funding has been appropriated in the FY16 Budget in the Information Technology’s Maintenance - Machinery Account Number 57.1347.00000.590.004633.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, City Manager
Matthew Lalla, Director, Financial Services
Raheem Seecharan, Director, Information Technology
Joel Wasserman, Director, Procurement Services