Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Execution By The Appropriate City Officials Of The Attached Blanket Purchase Order Increasing The Estimated Annual Expenditure For Welding Repair And Fabrication Services Between The City Of Hollywood And Toscano Engineering From $104,125.00 To An Estimated Annual Amount Of $129,125.00 For The Remainder Of The Initial Contract Term (June 17, 2016).
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Department of Public Utilities acted as the lead on behalf of the City and identified a Citywide need for Welding and Fabrication Services.
The Department of Public Utilities’ Water Treatment Plant, Wastewater Treatment Plant and Public Works’ Fleet Maintenance Operations are the primary users of the services.
On June 17, 2015, the City Commission passed and adopted Resolution Number R-2015-164 which authorized the issuance of blanket purchase order number B002702 to Toscano Engineering as the primary vendor for Welding Repair and Fabrication Services, in accordance with Bid F-4441-15-IS, for an initial one (1) year term for an annual estimated expenditure amount of $104,125.00 with the right to renew for two (2) additional one (1) year periods.
When the blanket purchase order between the City and Toscano Engineering was issued in June of 2015, the estimated expenditure for welding repair and fabrication services for the primary vendor was $104,125.00 annually.
Due to operational needs primarily prompted by regulatory agencies, the Department of Public Utilities has committed services from Toscano Engineering that are reaching the estimated dollar value of $104,125.00.
The Department of Public Utilities estimates that an additional $25,000.00 will be required to cover any other welding and fabrication services through June 17, 2016 providing no unexpected emergencies arise.
The City’s established blanket purchase order number B002702 with Toscano Engineering was awarded for the estimated annual expenditure amount of $104,125.00 and the original estimated annual expenditure amount combined with the requested additional funding in the amount of $25,000.00 will increase the annual estimated expenditure amount to $129,125.00.
The Director of Public Utilities requests that the City Commission authorize the expenditure of an additional $25,000.00 to provide funding for welding repair and fabrication services for the remainder of the initial contract term.
Pursuant to Section 38.42(E) (1) of the Purchasing Ordinance of the City of Hollywood, when any goods, supplies, materials or contractual services shall be purchased and the estimated annual amount to be paid therefore by the
City shall be more than $50,000.00, the Director shall have the authority to recommend the award of a contract to the Manager for Commission action.
Funding for the attached Blanket Purchase Order has been provided for in the fiscal year 2016 budget in multiple Account Numbers and will be budgeted in subsequent fiscal year.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, City Manager
Matthew Lalla, Director, Financial Services
Steve Joseph, Director, Public Utilities
Joel Wasserman, Director, Procurement Services