Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Renew And Increase The Attached Blanket Purchase Order Between Nalco Company And The City Of Hollywood For The Supply And Delivery Of Antiscalant From $53,466.70 To An Estimated Annual Expenditure Of $109,000.00.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Department of Public Utilities Water Treatment Plant, required an agreement for the supply and delivery of antiscalant.
The Water Treatment Plant utilizes antiscalant in the membrane treatment process to ensure that the removed, dissolved solids do not plate out onto the surface of the membranes making the membranes ineffective.
The required services were competitively bid by the City of Pompano Beach, Florida through Bid #E-25-14, which awarded an agreement to Nalco Company to provide the supply and delivery of antiscalant.
On June 18, 2014, the City Commission passed and adopted Resolution Number R-2014-165, authorizing the issuance of blanket purchase order (B002571) in the amount of $53,466.70 to Nalco Company for the supply and delivery of one load of antiscalant in accordance with the City of Pompano Beach, Florida bid number E-25-14, for a one (1) year period with the option to renew for two (2) additional one (1) year periods.
On March 4, 2015, the City Commission passed and adopted Resolution Number R-2015-055, authorizing the first one (1) year renewal period of B002571 and providing a new expiration date of March 10, 2016.
When the blanket purchase order between the City and Nalco Company was issued in June of 2014 and renewed in March of 2015, the frequency of each antiscalant load was once per year.
On December 2, 2015, the City Commission passed and adopted Resolution Number R-2015-377 authorizing the issuance of a confirmation purchase order in the amount of $53,554.60 to Nalco for an additional load of antiscalant.
As a result, Department of Public Utilities staff confirmed that due to operational needs, the frequency of antiscalant load should have originally been established as two (2) loads per year.
On January 26, 2016, the City of Pompano Beach, Florida administratively approved the contract with Nalco Company for the second and final one (1) year renewal period.
Nalco Company of Naperville, Illinois is currently providing antiscalant to the City of Hollywood in a satisfactory manner and has agreed to renew their contract for the second one (1) year renewal term.
Purchasing Ordinance, Section 38.40 (C)(5) allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
The Director of Public Utilities and the Director of Procurement Services recommend that the City Commission issue the attached blanket purchase order to Nalco Company of Naperville, Illinois for the supply and delivery of two (2) loads of antiscalant for an estimated annual expenditure of $109,000.00 based on firm, delivered prices.
Award is subject to the City’s receipt and approval of all insurance certificates required by the City’s Risk Manager.
Funding for the attached blanket purchase order has been provided for in the fiscal year 2016 budget in the Public Utilities Department’s Water Treatment Chemical Account Number 42.4011.00000.536.005233 and will be budgeted in subsequent fiscal years.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, City Manager
Matthew Lalla, Director, Financial Services
Steve Joseph, Director, Public Utilities
Joel Wasserman, Director, Procurement Services