Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Between Thermo Air, Inc. And The City Of Hollywood For Central Air Conditioning Systems Maintenance And Repair Services, For The Police Department Building, The Fire Station #74 Building And The City Hall Building In An Estimated Annual Amount Of $140,586.00.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Department of Public Works requires an agreement with a qualifies contractor to provide Central Air Conditioning Systems Maintenance and Repair Services for the Hollywood Police Department Building, the Fire Station #74 Building and the City Hall Building including hourly rates for as needed work outside the scope of services City-wide.
On November 4, 2015, Bid Number F-4475-16-RD was electronically advertised via BidSync in accordance with the City’s Purchasing Ordinance, Section 38.42 (A).
Bid Number F-4475-16-RD was opened at 3:00 P.M. on December 8, 2015, and resulted in responses from eight (8) bidders:
Thermo Air Inc. $140,586.00
Hollywood, Florida
Temptrol Air Conditioning, Inc. $160,380.00.
Miami, Florida
A Kool Saver, Inc. $162,900.00
Miami, Florida
Johnson Controls $164,445.00
Miramar, Florida
Hill York $178,302.99
Fort Lauderdale, Florida
Goose Bumps A/C $236,640.00
Miami, Florida
Southeastern Chiller Services $245,308.00
Coral Springs, Florida
Frosty Frog AC $247,558.00
Miami, Florida
After all bids were received, Procurement Services and Public Works staff reviewed and evaluated the eight (8) bids submitted, to determine the lowest responsive and responsible bidder.
The bid submitted by Hill York was determined to be non-responsive as they failed to provide bid required documents as specified in the bid specification.
The bid submitted by Thermo Air Inc. met all of the required bid specifications and was determined to be lowest responsive, responsible bidder.
The Bid provided for award of the services on a location by location or to the overall low bidder, whichever is determined to be in the best interest of the City.
The Director of Public Works and the Director of Procurement Services recommended approval of the attached blanket purchase order to the overall lowest responsive, responsible bidder for the Police Department Building, the Fire Station #74 Building and the City Hall Building including hourly rates for as needed work outside the scope of services City-wide to Thermo Air, Inc. of Hollywood, Florida for an estimated annual expenditure of $140,586.00.
The initial term of this agreement is for a three (3) year period with the option to renew for two (2) additional one (1) year periods, subject to vendor acceptance, satisfactory performance and determination that renewal will be in the best interest of the City.
Award is subject to the City receiving all insurance required and approved by the City’s Risk Manager, along with signed statements of Hold Harmless and Indemnity to the City.
Funding for the attached blanket purchase order has been provided in the Fiscal Year 2016 budget in the following account numbers 01.5174.00000.519.004635, 01.5174.00512.519.004631, 01.5174.00514.519.004635 and 01.2151.00000.522.004635 and will be budgeted in subsequent fiscal years.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, City Manager
Matthew Lalla, Director, Financial Services
Sylvia Glazer, Director, Public Works
Joel Wasserman, Director, Procurement Services