Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue Four (4) Purchase Orders Between Stingray Chevrolet And The City Of Hollywood For The Purchase of Four (4) 2016 Chevrolet Colorado Pick Up Truck Vehicles And Two (2) 2016 Chevrolet Cargo Vans In The Total Amount Of $150,036.00.
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Public Works Department, Fleet Division, on behalf of the Department of Public Utilities and the Department of Public Works Environmental Services Division require the purchase of two (2) each for a total of four (4) 2016 Chevrolet Colorado Compact Extended Cab Pick Up Truck vehicles and the Department of Public Utilities and Police Department require the purchase of one (1) each for a total of two (2) 2016 Chevrolet Express Cargo Vans to replace those vehicles that have reached or surpassed their life expectancy and road worthiness by age, mileage and wear and can no longer be relied upon to perform at required operational levels.
The requested vehicles were competitively bid through the Florida Sheriff’s Association, pursuant to Bid Number 15-23-0904 for the use and reliance of government entities within the State of Florida.
The Southern Region’s awarded vendor, Stingray Chevrolet of Plant City, Florida was contacted regarding availability of the 2016 Chevrolet Colorado Pick Up Truck vehicles and the 2016 Chevrolet Express Cargo Van vehicles and the vendor advised City staff that they can provide the four (4) 2016 Chevrolet Colorado vehicles and the two (2) 2016 Chevrolet Express Cargo Van vehicles as needed by the City.
Stingray Chevrolet has agreed to provide these vehicles as listed in the Florida Sheriff’s Association Bid Number 15-23-0904 to the City under similar pricing, terms and conditions.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
Funding for the purchase s has been provided for in the Department of Public Utilities FY 2016 operating budget in the Equipment - Vehicles - Meter Shop Account Number 42.4000.90716.536.006452, in the Department of Public Works FY 2016 operating budget in the Vehicle - Fleet Vehicle Funded Sanitation Account Number 57.5100.14106.590.056452, in the Vehicle - Police Lease Purchase Account Number 57.5100.15106.590.036452, and funding will be provided in the Department of Public Utilities Account Number 42.4000.90721.536.006452 for a Cargo Van through a transfer of funding from account number 42.4000.90716.536.003117.
The Director of Public Utilities, the Director of Public Works and the Director of Procurement Services recommend that the City Commission approve the issuance of Purchase Orders between Stingray Chevrolet of Plant City, Florida for the purchase of four (4) 2016 Chevrolet Colorado Pick Up Truck vehicles in the amount of $99,048.00 and two (2) 2016 Chevrolet Express Cargo Van vehicles in the amount of $50,988.00, for a grand total expenditure of $150,036.00.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, City Manager
Matthew Lalla, Director, Financial Services
Sylvia Glazer, Director, Public Works
Joel Wasserman, Director, Procurement Services