Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Renewing The Agreement Between Air Centers Of Florida, Inc. And The City Of Hollywood For Maintenance And Emergency Repair Services Provided On The Compressed Natural Gas (CNG) Fueling Station For An Estimated Annual Amount Of $85,000.00.
Body
Staff Recommends: The Approval of the Attached Resolution.
Explanation:
The Department of Public Works, Fleet Management Division requires an agreement with a qualified Compressed Natural Gas Service vendor to provide monthly maintenance, scheduled repair and emergency repair services to the City’s Compressed Natural Gas (CNG) Fueling Station located at 1600 South Park Road.
The Public Works CNG fueling station was installed in May of 1996 and since the date of installation; the Fleet Management Division staff has coordinated all scheduled maintenance, repair services and emergency services with a qualified contracted vendor.
The CNG fueling station currently serves twenty-five (25) city owned CNG vehicles and the City of Hallandale Beach’s sanitation CNG vehicles.
On August 1, 2014, upon the completion of a solicitation for competitive quotes from qualified vendors, the Director of Procurement Services authorized Blanket Purchase Order number B002628 to Air Centers of Florida located in Tampa, Florida for a one (1) year period with the right to renew for two (2) additional one (1) year periods for an estimated annual amount of $19,200.00.
The Blanket Purchase Order maintenance and service costs include a monthly maintenance fee, replacement parts cost plus fee, emergency maintenance/repair service during normal business hours hourly rate, and emergency maintenance/repair service outside of normal business hours hourly rate.
Due to the CNG stations length of service and its condition, the Department of Public Works, Fleet Management Division staff has experienced the operational need for emergency repair services more frequently over the past six (6) months and anticipates additional emergency repair needs in the future.
Due to the technical and safety requirements to maintain the CNG fueling station it is in the City’s best interest to continue utilizing the services of Air Centers of Florida based upon the vendors extensive knowledge of the City’s CNG fueling station’s mechanical and operational systems and also the vendors ongoing satisfactory scheduled and emergency repair response and service performance over the past year of the agreement.
Purchasing Ordinance 38.40(C)(8) provides that Purchases of, and contracts for, supplies or contractual services, when the City Commission declares by unanimous vote that competitive bidding is not in the best interest of the City are exempt from the competitive bidding process. Contract which the City Manager is otherwise authorized to award he may waive competitive bidding and competitive proposals.
The Department of Public Works has increased their estimated annual expenditure amount for the required services to fund routine monthly maintenance, repair and emergency repair services.
The Director of Public Works and the Director of Procurement Services recommend that the City Commission approve the issuance of the attached Blanket Purchase Order renewing the agreement with Air Centers of Florida of Tampa, Florida for the first one (1) year period for an estimated annual expenditure of $85,000.00.
Renewal is subject to the City’s receipt and approval of all insurance certificates required by the City’s Risk Manager, and indemnity to the City.
Funding for this service has been provided in the FY 2015 budget in the Public Works Budget Account Numbers 57.5112.00000.590.005211 Motor Fuel/Oil and 57.5101.00106.590.006452 Motor Vehicles.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, City Manager
Matthew Lalla, Director, Financial Services
Sylvia Glazer, Director, Public Works
Joel Wasserman, Director, Procurement Services