Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Issuance Of The Attached Amended Blanket Purchase Order Between Ramar Enterprises Of Broward, Inc. D/B/A L&L Distributors And The City Of Hollywood To Increase The Estimated Annual Expenditure From $21,000.00 To $65,000.00 For The Supply And Delivery Of Various Truck Parts, Accessories And Supplies For Both The Fire Rescue & Beach Safety Department And The Department Of Public Works.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
On July 24, 2012, the School Board of Broward County, as lead agency for the Southeast Florida Governmental Cooperative Purchasing Group, approved and authorized the award of Bid Number 13-012R for the purchase and supply of vehicle parts, supplies and related items for and initial five (5) year term, effective October 1, 2012, with one optional five (5) year renewal term.
Bids were requested to establish agreements for selected manufacturer’s equipment, supplies and replacement parts as specified.
Award was made to the bidders who bid the greatest single fixed percentage discount to the Broward County School Board off the manufacturer’s current suggested catalog pricelist for each manufacturer specified in the bid, and who complied with the bid specifications, terms and conditions.
On September 11, 2012, the City Manager pursuant to memo number PR-12-252, approved Blanket Purchase Order number B002409 to Ramar Enterprises of Broward, Inc. d/b/a L & L Distributors at the request of the Fire Rescue & Beach Safety Department to provide vehicle and truck parts, accessories and supplies which met their current operational service requirements for an estimated annual expenditure of $21,000.00.
The Fire Rescue & Beach Safety Department reviewed its vehicle and truck parts, and accessories inventory has determined that an additional $9,000.00 is necessary to cover such expenditures which would bring the Department’s ; estimated annual expenditure to $30,000.00.
The Fleet Maintenance Division of the Department of Public Works performs maintenance and repairs on approximately 1,025 citywide departmental vehicles which cannot be out of service for a long period of time.
In order to provide such maintenance and repairs, the Fleet Division needs to purchase truck parts, accessories and supplies for the City’s General Service and Police fleet vehicles and have such items delivered.
The combined total estimated annual expenditures to Ramar Enterprises of Broward, Inc. d/b/a L & L Distributors for the purchase, supply and delivery of truck parts, accessories supplies for both the Fire Rescue & Beach Safety Department ($30,000.00) and for the Department of Public Works Fleet Maintenance Division ($35,000.00) is $65,000.00.
Pursuant to section 38.42(E) (1) of the Purchasing Ordinance of the City of Hollywood, when any goods, supplies, materials or contractual services shall be purchased and the estimated annual amount to be paid therefor by the city shall be more than $50,000.00, the Director shall have the authority to recommend the award of a contract to the City Manager for Commission action.
Section 38.46 of the Purchasing Ordinance provides that the Director shall have the authority to join with other governmental entities in cooperative purchasing plans when the best interests of the city would be served thereby.
The Director of Public Works, the Fire Chief and the Director of Procurement Services recommend that the City Commission approve the issuance of the attached amended blanket purchase order number B002409 to Ramar Enterprises of Broward, Inc. d/b/a L & L Distributors for the purchase, supply and delivery of accessories and supplies necessary to maintain the City’s Fire, General Services and Police fleet vehicles for an estimated annual expenditure of $65,000.00.
Award is subject to the City’s receipt and approval of all insurance certificates required by the City’s Risk Manager, and indemnity to the City, along with signed Statement of Hold Harmless and Indemnity.
Funding has been provided in the Fiscal Year 2015 budget in the Department of Public Works Automotive Supplies Budget Account Numbers 57.5101.00102.590.005212 and 57.5101.00109.590.005212 and in the Fire Rescue & Beach Safety Department Automotive Supplies Budget Account Number 01.2151.00000.522.005212, and funding will be budgeted in subsequent fiscal years.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, City Manager
Matthew Lalla, Director, Financial Services
Sylvia Glazer, Director, Public Works
Joel Wasserman, Director, Procurement Services