Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Between Flamingo Oil Company And The City Of Hollywood, For The Supply And Delivery Of Automotive Oils, Lubricants And Greases For An Estimated Annual Expenditure Of $55,000.00.
Body
Staff Recommends: Approval of the Attached Resolution
Explanation:
Procurement Services desires to purchase and obtain the services from a qualified vendor for the supply and delivery of automotive oils, lubricants and greases to all Departments, Divisions and Offices for the maintenance vehicles, equipment, tools and facilities throughout the City.
The various City departments that require the purchase of various automotive oils, lubricants and greases from a qualified vendor who has the ability to provide the products in various units of measure including by the quart, tube, gallon and barrel to meet the specific operational needs of each department.
On April 12, 2012, the City of Miami, as lead agency for the Southeast Florida Governmental Cooperative Purchasing Group, approved and authorized the award of Bid Number 290252 for the purchase and supply of automotive oils, lubricants and greases to three (3) vendors for an initial one (1) year term, effective April 17, 2012, with three (3) one (1) year optional renewal terms.
The City of Hollywood participated, along with various other governmental entities, in cooperative Bid Number 290252 for the supply and delivery of automotive oils, lubricants and greases.
Award was made to the bidders who bid the greatest single fixed percentage discount to the City of Miami off the manufacturer’s current suggested catalog pricelist for each manufacturer specified in the bid, and who complied with the bid specifications, terms and conditions.
In April 2015, the Bid was renewed for the final one (1) year term expires on April 16, 2016.
The various City departments have identified Flamingo Oil Corporation d/b/a Flamingo Oil Company, who is one of the vendors awarded the Bid by the City of Miami, to provide the required products which meet their current operational service requirements.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
Flamingo Oil Corporation d/b/a Flamingo Oil Company has been supplying the City with automotive oils, lubricants and greases for several years with satisfactory results.
The Director of Procurement Services has recommended that the City Commission approve the issuance of the attached blanket purchase order (B002735) to Flamingo Oil Corporation d/b/a Flamingo Oil Company of Miami, Florida for the purchase and delivery of automotive oils, lubricants and greases Citywide for an estimated annual expenditure of $55,000.00.
Award is subject to the City’s receipt and approval of all insurance certificates required by the City’s Risk Manager, and indemnity to the City, along with signed Statement of Hold Harmless and Indemnity.
Funding for this agreement has been provided in the FY 2015 budget in individual departmental and office budgeted accounts and will be budgeted in subsequent fiscal years.
Recommended for inclusion on the agenda by:
Wazir Ishmael, Ph.D., City Manager
Matthew Lalla, Director of Financial Services
Joel Wasserman, Director of Procurement Services