Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Execution By The Appropriate City Officials Of The Attached First Amendment To The Commingled Waste Disposal Services Agreement Between The City Of Hollywood And Waste Management Inc. Of Florida; And Approving And Authorizing The Issuance Of The Attached Blanket Purchase Order Increasing The Estimated Annual Expenditure For Said Services To An Estimated Annual Amount Of $682,500.00 For The Remainder Of The Initial Five Year Contract Term (July 14, 2018).
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Department of Public Works, Environmental Services Division required an agreement with a qualified contractor to provide commingled waste disposal services Citywide.
On June 19, 2013, the City Commission passed and adopted Resolution Number R-2013-168 which authorized the issuance of blanket purchase order number B002496 to Waste Management Inc. of Florida for Commingled Waste Disposal Services, in accordance with Bid F-4365-13-IS, for an initial five (5) year term for an annual estimated expenditure amount of $487,500.00 with the right to renew for two (2) additional five (5) year periods.
When the agreement between the City and Waste Management Inc. of Florida was executed in July of 2013, the estimated tonnage for the commingled waste disposal services was in the amount of 15,000 tons annually.
The 2013 tonnage estimate was formulated by the Department of Public Works in conjunction with Kessler Consulting utilizing the City’s FY11 and FY12 historical commingled waste disposal data in which the unit of measure utilized was by the truckload which was later converted to tons using an approved conversion factor.
The Department of Public Works researched and reviewed their actual commingled waste disposal tonnage statistical data from the past contract agreement year and have determined that the original estimated annual tonnage amount of 15,000 tons commingled waste disposal must be increased by 6,000 tons for the remainder of the initial five year contract term.
The City’s established blanket purchase order number B002496 with Waste Management Inc. of Florida was awarded for the estimated annual expenditure amount of $487,500.00 and the original estimated annual expenditure amount combined with the requested additional funding in the amount of $195,000.00 will increase the annual estimated expenditure amount to $682,500.00.
The Director of Public Works requests that the City Commission authorize the expenditure of an additional $195,000.00 to provide funding for commingled waste disposal services based upon the Department of Public Works increased tonnage estimate for the remainder of FY15. Funding for this was anticipated and budgeted in FY 2015.
Pursuant to Section 38.42(E) (1) of the Purchasing Ordinance of the City of Hollywood, when any goods, supplies, materials or contractual services shall be purchased and the estimated annual amount to be paid therefore by the
City shall be more than $50,000.00, the Director shall have the authority to recommend the award of a contract to the Manager for Commission action.
Funding for this service has been provided in the FY 2015 budget as projected with the increase in tonnage figures in the Department of Public Works Budget Account Numbers 45.5121.00000.534.004360 - Waste Disposal and 45.5121.00000.534.004631- Maintenance - Equipment.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, City Manager
Matthew Lalla, Director, Financial Services
Sylvia Glazer, Director, Public Works
Joel Wasserman, Director, Procurement Services