City of Hollywood - File #: R-2014-167

• File #: R-2014-167
• Version: 1
• Name: Fleet and Fuel Management Program
• Type: Resolution
• Status: Passed
• File created: 6/3/2014
• In control: Department of Public Works
• On agenda: 6/18/2014
• Final action: 6/18/2014
• Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Negotiate And Execute An Agreement Between Assetworks, LLC (The Highest Ranked Firm) And The City Of Hollywood For A Fleet Maintenance And Fuel Management Program Web Based Software System In An Amount Not To Exceed $223,505.44; Approving The Reauthorization And Reappropriation Of Certain Previously Authorized And Appropriated Funds In An Identified Account Contained In The Adopted Fiscal Year 2012 Operating Budget, As Amended, Which Balance Remained Unencumbered At The End Of Fiscal Year 2012, Into An Identified Fiscal Year 2014 Account In The Amount As Detailed In The Attached Attachment "A", And, Further, Authorizing An Amendment To The FY 2014 Operating Budget As Adopted And Approved By Resolution R-2013-275 To Permit The Transfer Of Certain Funding As Detailed In The Attached Attachment "A".

Date	Ver.	Action By	Action	Result
6/18/2014	1	Regular City Commission Meeting	adopt	Pass

Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Negotiate And Execute An Agreement Between Assetworks, LLC (The Highest Ranked Firm) And The City Of Hollywood For A Fleet Maintenance And Fuel Management Program Web Based Software System In An Amount Not To Exceed $223,505.44; Approving The Reauthorization And Reappropriation Of Certain Previously Authorized And Appropriated Funds In An Identified Account Contained In The Adopted Fiscal Year 2012 Operating Budget, As Amended, Which Balance Remained Unencumbered At The End Of Fiscal Year 2012, Into An Identified Fiscal Year 2014 Account In The Amount As Detailed In The Attached Attachment "A", And, Further, Authorizing An Amendment To The FY 2014 Operating Budget As Adopted And Approved By Resolution R-2013-275 To Permit The Transfer Of Certain Funding As Detailed In The Attached Attachment "A".


Body

Staff Recommends: Approval of the Attached Resolution.

Explanation:
The City's Public Works Department requested that Procurement Services issue a Request for Proposals (RFP) for a Fleet Maintenance and Fuel Management Program Web Based Software System to provide various features and capabilities for the Fleet Management Division to utilize in the management of their fleet maintenance and fuel management operations.

On October 8, 2013, Notices of RFP Availability were mailed and RFP-4376-14-RD was advertised on-line via the City's website and DemandStar.

RFP-4376-14-RD was opened at 3:00 P.M., on November 8, 2013 and resulted in responses from four (4) firms:

AceApplications, LLC
Orlando, FL

AssetWorks, LLC
Wayne, PA


Chevin Fleet Solutions LLC
Sharon, ME

Faster Asset Solutions
Virginia Beach, VA

Evaluation of the submitted proposals was based upon the criteria set forth in the RFP document including: ability of software to meet Fleet Management System requirements, experience, proven delivery capability, ...