Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With Superion, LLC For Maintenance, Support And Additional Licenses For The Police Law Records Management System For An Estimated Amount Not To Exceed $800,000.00 For The Period From July 6, 2023 To September 30, 2025, In Accordance With Section 38.41(C)(11)(A) Of The Procurement Code (Software And Hardware Exemption).
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Information Technology desires to purchase maintenance, support, and additional licenses for the Police Department's Records Management System ("RMS"), which is a centralized database system of all law enforcement records such as police incidents, arrests, and citations.
The City began participation in the County Interlocal Agreement ("ILA") for cooperative participation a regional public safety communications system inclusive of a shared RMS in 2003, with renewals in 2008, 2013, and most recently in 2020, with an effective date of January 1st, 2021, and a 5-year term ending January 1st, 2026, unless terminated.
The 2020 Regional ILA with Broward County continues the City's involvement of cooperative participation in a Regional Public Safety Intranet and requires the City to provide all client licenses and any customized software relative to its use of the regional law RMS, and for the County to provide the RMS infrastructure and servers.
The Information Technology Department is requesting a Blanket Purchase Agreement in the amount of $800,000.00 for a period of approximately three years. This will cover the cost of maintenance, which is currently approximately $170,000.00 per year and allow the purchase of any additional licenses needed. Current estimates would require the purchase of 70 additional licenses, at an estimated c...
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