Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Blanket Purchase Agreement In An Amount Up To $351,749.32; Authorizing The Appropriate City Officials To Execute The True Lease Schedule No. 001-6837886-003 With Dell Financial Services, LLC To Lease 300 Dell Pro 14 Plus Pb 14250 Laptops With Maintenance Support, For A Total Amount Up To $331,749.32, Over A Period Of Four Years, In Accordance With Section 38.41(C)(9) Of The Procurement Code; And Authorizing And Approving Contingency Funds In An Amount Up To $20,000.00. (Best Interest)
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Information Technology wants to continuously replace obsolete, end-of-life computer systems and accessories City-wide to maintain our effectiveness, security level, encryption, and future technology compatibility. This initiative will put the City at par with modern technology as well as required technology standards.
A proposal was submitted by Dell Financial Services, LLC through a quote from its parent company, Dell Marketing LP, to lease 300 Dell Pro 14 Plus PB 14250 Laptops over a four-year period at an estimated annual cost of $82,937.33. The estimated total cost over that four-year period is $331,749.32.
The Department of Information Technology is also requesting the approval of contingency funds to be used on an as-needed basis for unforeseen expenses in closing out the lease are being requested in an amount up to $20,000.00. This will bring the total amount requested to $351,749.32.
Current Procurement Policy prevents the City from entering into a lease longer than the contract it is based on. Since the State of Florida Alternate Contract Source No.: 43210000-23-NASPO-ACS expires 06/30/2025, we cannot use the Piggyback justification to enter into a lease but we can use Best Inte...
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