Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Change Order To Blanket Purchase Agreement PA600825 With Carahsoft Technology Corp. For Permitting Software Licenses, Maintenance, And Information Technology Professional Services, To Increase The Contract Amount From $6,491,872.97 To $7,934,765.84 In Accordance With Section 38.48 Of The Procurement Code. (Change Orders)
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Development Services is in the process of replacing its legacy Building Permit software system, Building Code Lien Application ("BCLA"), with a more innovative and robust application called Accela. This newer software utilizes a cloud-based platform to improve core functions, including remote data input and retrieval, special projects, and complex reports. Phase I (9 workflows) is expected to go live on August 15, 2024, and Phase 2, with all remaining workflows, is slated to go live Q3-4 2025. (See below for detailed information.)
On December 6, 2023, the City Commission authorized the issuance of Blanket Purchase Agreement in the amount of $6,491,872.97 to Carahsoft Technology Corp over a five-year period (R-2023-401, PA600825). This BPA is being used to purchase Accela, permit licenses, maintenance, and Information Technology professional services.
The Department of Development Services identified the need for additional support of the Accela software post-go-live and recommends adding Managed Application Services ("MAS") functionality to the existing agreement. This additional support will require an increase in the current BPA of up to $1,442,892.87
Carahsoft Technology Corp. Quote Number 44503037 presents a prorated Year 1 amount of $192,207.79. Years 2-5, which are optional, amount to $1,119,513.00. This brings Accela's MAS five-year total ...
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