Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute Two Order Forms With Global Software, LLC, D/B/A Insightsoftware, For The Purchase Of Spreadsheet Server Software Licenses In An Estimated Amount Of $496,921.67 Over A Five Year Term (Sole Source).
Strategic Plan Focus
Financial Management & Administration
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The City is seeking to expand the initial purchase of Spreadsheet Server viewer licenses from 25 to a total of 70 licenses annually over a five-year period, which requires City Commission authority and approval.
The current Oracle reporting tool used by the City has shortcomings such as inflexible report writing, analysis delays, connectivity limitations and duplicate data management which always requires manual updates to financial reports to avoid formula failures. With these limitations, the Financial Services and Public Utilities Departments identified the need for additional reporting software and with assistance from Procurement, selected and procured Spreadsheet Server, a reporting tool that offers automation, accurate performance, powerful drilldowns on subledger transactions, and real-time financial management reporting.
The City negotiated and secured discounts and savings from Global Software LLC for the first two years of use, as well as ensure additional savings over a period of 5 years for these 70 licenses. The cost to extend the software service to years three to five also requires City Commission authority and approval for the amount and length of time. There are two order forms: the first for the expansion in this fiscal year, and the second to secure savings over a 5-year period.
The Department of Information Technology initially purchased 25 report viewer licenses, additional management licenses, and training from Global Software, LLC d/b/a Insightsoftware a...
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