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File #: R-2014-130    Version: 1 Name: Audio Visual Equipment Upgrades
Type: Resolution Status: Passed
File created: 5/21/2014 In control: Office of Public Affairs & Marketing
On agenda: 6/4/2014 Final action: 6/4/2014
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue A Purchase Order Between Audio Visual Innovations And The City Of Hollywood For Audio/Visual System Upgrades In City Hall Room 215 And Room 219 In An Estimated Amount Of $142,252.69 To Facilitate The Continued Public Broadcast Of Meetings And Workshops Of The Hollywood City Commission And The Video Recording Of Other Meetings Of Public Interest.
Attachments: 1. ResoF4397 14 RDCityHallRooms 215 219AudioVisualUpgrade.pdf, 2. AtchAudioVisual - dept rec - bid tab.pdf, 3. BidAudioVisual Innovations F-4397-14-RD.pdf, 4. F-4397-14-RD.pdf, 5. F-4397-14-RD Addendum 1.pdf, 6. F-4397-14-RD Addendum 2.pdf, 7. F-4397-14-RD Addendum 3.pdf, 8. teravsys.pdf, 9. BIS 14-159.pdf
Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue A Purchase Order Between Audio Visual Innovations And The City Of Hollywood For Audio/Visual System Upgrades In City Hall Room 215 And Room 219 In An Estimated Amount Of $142,252.69 To Facilitate The Continued Public Broadcast Of Meetings And Workshops Of The Hollywood City Commission And The Video Recording Of Other Meetings Of Public Interest.


Body

Staff Recommends: The Approval of the Attached Resolution.

Explanation:
The Office of Public Affairs and Marketing requires an agreement with a qualified firm to upgrade the audio/visual system equipment used in the recording and broadcasting of City Commission meetings held in Hollywood City Hall Room 219 (City Commission Chambers) and Room 215 (City Commission Meeting Room).

The system upgrades will include all commercial grade and non-proprietary equipment, materials, labor and training needed to complete the upgrade and integrate new equipment into the existing A/V system as specified by the City.

The Office of Public Affairs and Marketing requested that Procurement Services solicit bids for the required City Hall Audio/Visual Systems upgrades to issue a purchase order with firm unit and service pricing.

The bid documents included established base bid product and service specifications that all bidders were required to bid. Failure to submit a response to the Base Bid shall be cause for rejection of the Bid

The bid documents provided the opportunity to submit an alternate bid based upon alternate manufacturers which met or exceeded the base bid specifications as determined by the City to be acceptable equivalents.

On February 26, 2014, Bid F-4397-14-RD Notices of Bid Availability were mailed and the bid was advertised online via the City's website and DemandStar in accordance with the City's Purchasing Ordinance, Section 38.42(A)(1).

Bid Number F-4397-1...

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