City of Hollywood - File #: R-2023-377

• File #: R-2023-377
• Version: 1
• Name: DCM - 2nd Floor Library AV Pggyback
• Type: Resolution
• Status: Passed
• File created: 10/30/2023
• In control: Department of Design & Construction Management
• On agenda: 12/6/2023
• Final action: 12/6/2023
• Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With AVI-SPL LLC For Audio/Visual Engineering, Design, And Installation Services In The Broward County Library Second Floor Buildout Project In An Amount Up To $413,487.15, Based Upon The University Of California Purchasing Agreement Number 2019.001535 In Accordance With Section 38.41(C)(5) Of The Procurement Code. (Piggyback)

Date	Ver.	Action By	Action	Result
12/6/2023	1	Regular City Commission Meeting

Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With AVI-SPL LLC For Audio/Visual Engineering, Design, And Installation Services In The Broward County Library Second Floor Buildout Project In An Amount Up To $413,487.15, Based Upon The University Of California Purchasing Agreement Number 2019.001535 In Accordance With Section 38.41(C)(5) Of The Procurement Code. (Piggyback)

Strategic Plan Focus
Infrastructure & Facilities


Body

Staff Recommends: Approval of the attached Resolution.


Explanation:
The Department of Design and Construction Management ("DCM") desires to install an audio/visual system and network that serves the equipment used in Qless Queue Management System, sound masking and background music system, streaming, and video conferencing of various department events/meetings held in the Broward County Second Floor Library Buildout Project.

AVI-SPL LLC ("AVI-SPL") was previously contracted under Synalovski Romanik Saye, LLC Authorization to Proceed No. 5 for design and consulting services to prepare a basis of design drawings defining the infrastructure required for the proposed audio/visual technology system and assist the architect with all required infrastructure details related to audio visual systems in the amount of $10,718.06.

DCM has determined that it is in the best interest of the City to purchase the audio/visual equipment, engineering, fabrication, project management, installation and wiring, coordination and supervision, testing, owner training, post -installation support and maintenance from AVI-SPL because the new equipment must be compatible with the recently upgraded Hollywood City Hall Room 219 (City Commission Chambers) and Room 215 (City Commission Meeting Room) primarily managed and operated by the Office of Communication, Marketing and Economic Development ("CMED") with support from the Department of Information T...