Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue Purchase Orders To Superion, LLC. For Maintenance, Support And Additional Licenses For The Police Law Records Management System, For An Amount Up To $650,000.00, During The Period From October 1, 2025, To September 30, 2027.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Information Technology desires to purchase maintenance, support, and additional licenses for the Police Department's Records Management System ("RMS"), which is a centralized database system of all law enforcement records such as police incidents, arrests, and citations.
The City began participation in the County Interlocal Agreement ("ILA") for cooperative participation a regional public safety communications system inclusive of a shared RMS in 2003, with renewals in 2008, 2013, and most recently in 2020, with an effective date of January 1st, 2021, and a 5-year term ending January 1st, 2026, unless terminated.
The 2020 Regional ILA with Broward County continues the City's involvement of cooperative participation in a Regional Public Safety Intranet and requires the City to provide all client licenses and any customized software relative to its use of the regional law RMS, and for the County to provide the RMS infrastructure and servers.
Pursuant to Resolution No. R-2019-303 the City entered into a Superion Solutions Maintenance Agreement with the County's chosen vendor for LRMS, Superion, LLC for client licenses, installation services, and maintenance. The Resolution also authorized subsequent automatic annual renewals.
The Information Technology Department is requesting spending authority in the amount up to $650,000.00 for a period of two years. This will cover the cost of maintenance, which is currently approximately $305,000.00 per year. The ad...
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