Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute Change Order No. 3 To Blanket Purchase Agreement PA600663 With Stantec Consulting Services Inc., For Professional Services Related To Comprehensive Utility Rates And Large User Agreements, Increasing The Contract Annual Amount From $250,000.00 To An Amount Up To $400,000.00.
Strategic Plan Focus
Financial Management & Administration
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
On April 19, 2023, the City Commission adopted Resolution No. R-2023-100, approving Blanket Purchase Agreement PA600663 (“PA600663”) with Stantec Consulting Services, Inc. (“Stantec”) for Professional Financial Rate and Management Services for a five-year period, in an amount not to exceed $250,000.00.
The Department of Public Utilities (“Department”) seeks to issue a change order to PA600663, increasing the contract amount from $250,000.00 to $400,000.00. The additional funding will enable the Department to continue work on a major, multi‑year project to review and update the City’s water, sewer, and utility rate structure and agreements with large users.
The change order is needed because the project has required more professional services than originally anticipated. Without increasing the contract amount, the City won’t be able to complete the remaining work necessary to ensure continued support for the City's utility rate and large user agreement needs.
Section 38.48 of the Procurement Code states that all change orders that the City Manager is not authorized to approve must be formally approved by the City Commission, which includes this desired change order.
The Director of the Department recommends that the City Commission approve and authorize a change order to PA600663 with Stantec, increasing the contract amount from $250,000.00 to $400,000.00 for the five-year term.
Department staff will manage the project. This action does not require hiring or allocating any additional staff.
Fiscal Impact:
A portion of the funding for the change order to PA600663 is available in the FY 2026 Operating Budget in account number 442.400101.53600.531170.000000.000.000 and will be budgeted in subsequent fiscal years’ operating budgets subject to approval and adoption by the City Commission.
Recommended for inclusion on the agenda by:
Phyllis Shaw, CGFO, Deputy Director/Finance, Public Utilities
Vincent Morello, P.E., Director, Public Utilities
Chris O’Brien, Director, Public Safety