Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Contract With Razorback LLC For Repairs To The Spiractors And Administration Building In An Amount Up To $1,972,460.00; Approving And Authorizing The Appropriate City Officials To Execute Authorization To Proceed No. ARC 25-01 With Arcadis U.S., Inc. For Construction Administration Services For This Project In An Amount Up To $349,648.00; Authorizing The City Manager Or Designee To Approve Utilization Of The Contingency Funds Reserved For Undefined Conditions As Set Forth In The Contract, If Necessary And Justified, In An Amount Up To $200,000.00.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Utilities (“Department”) maintains and operates a 59.5 million gallons per day Water Treatment Plant (“WTP”), which uses three major treatment processes: lime Softening (“LS”), membrane softening, and reverse osmosis. The LS system was originally constructed in 1967 and its 12 steel Spiractors require structural repairs to prolong the equipment’s service life. The Department simultaneously identified the need to repair the WTP administration building to satisfy Broward County’s 40 Year Building and Electrical Requirement.
On October 6, 2021, the City Commission passed and adopted Resolution No. R-2021-258, which authorized the appropriate City officials to execute an Authorization To Proceed for Work Order Number ARC 22-01 with Arcadis U.S., Inc. (“Arcadis”) to design the Spiractor and Administration Building Repair Project.
Arcadis completed the design of the proposed project. On June 6, 2024, Invitation for Bid No. IFB-209-24-JJ was electronically advertised on OpenGov to solicit the desired construction services in accordance with Section 38.43(A) of the Procurement Code. On July 16, 2024, one bid was received electronically and opened with the following result:
Bidder Bid Total
1. Razorback LLC. $1,972,460.00
Department and Office of Procurement and Contract Compliance staff thoroughly evaluated the bid proposal for responsiveness and responsibility in accordance with Section 38.43(F) of the City’s Procurement Code, and determined Razorback LLC (“Razorback”) to be the sole responsive and responsible bidder. On August 14, 2024, a Notice of Intent to Award was posted on the City’s website and on Opengov and resulted in no bid protests.
On August 30, 2023, the City Commission passed and adopted Resolution No. R-2023-251, which authorized the execution of continuing consulting engineering services contracts with five firms for a period of five years for Water Treatment Plant and Southern Regional Wastewater Treatment Plant projects, one of the firms being Arcadis. The Department requested a proposal from Arcadis to provide construction administration services for the project. Arcadis submitted a proposal to the requested services in an amount up to $349,648.00. Department staff evaluated the scope and fee of the proposal, and determined that the negotiated fee is fair, reasonable, and in accordance with industry standards.
This agenda item seeks the City Commission’s approval and authorization for the execution of a contract with Razorback in an amount up to $1,972,460.00 for construction of repairs to the Spiractors and Administration Building Project and to execute the attached Authorization to Proceed for Work Order No. ARC 25-01 with Arcadis for construction administration services in an amount up to $349,648.00 for the project.
The Department Director and the Chief Procurement Officer further recommend that the City Commission approve and authorize the City Manager or his designee to utilize contingency funds reserved for resolving undefined conditions as set forth in the contract, if necessary and justified, in an amount up to $200,000.00.
This project is estimated to be completed within twelve months of the issuance of the Notice To Proceed.
Fiscal Impact
Funding for this project was included in the amended FY 2025 Capital Improvement Plan and is available in account number 442.409904.53600.563010.001475.000.000.
Department staff will manage this project. No additional staff are needed as a result of this project.
Recommended for inclusion on the agenda by:
Feng (“Jeff”) Jiang, Assistant Director, Department of Public Utilities
Vincent Morello, Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager/Sustainable Development