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File #: R-2023-101    Version: 1 Name: 2023 Drainage Improvements
Type: Resolution Status: Passed
File created: 3/30/2023 In control: Department of Public Utilities
On agenda: 4/19/2023 Final action: 4/19/2023
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute Contracts With Southeastern Engineering Contractors, Inc., Man Con, Inc., And The Stout Group, LLC For Construction Services Related To 2023 Drainage Improvements In Amounts Not To Exceed $1,200,000.00, $1,000,000.00, And $800,000.00, Respectively; Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Work Order Number CTA 23-02 With Craven, Thompson & Associates, Inc. In An Amount Not To Exceed $500,000.00 For As Needed Support Of Design And Construction Administration For This Project.
Attachments: 1. Resolution - 2023 Drainage Improvements.pdf, 2. ATP CTA 23-02- 2023 Drainage Improvements.pdf, 3. Contract - Man-Con, Inc. - 2023 Drainage Improvements 168.pdf, 4. Contract - Southeastern Contractors, Inc. - 2023 Drainage Improvements.pdf, 5. Contract - The Stout Group, LLC. - 2023 Drainage Improvements.pdf, 6. Invitation for Bids (IFB) - 2023 Drainage Improvements.pdf, 7. Contract Book - Man-Con, Inc. - 2023 Drainage Improvements.pdf, 8. Contract Book - Southeastern Contractors, Inc. - 2023 Drainage Improvements.pdf, 9. Contract Book - The Stout Group, LLC. - 2023 Drainage Improvements.pdf, 10. Award Recommendation Letter - 2023 Drainage Improvements.pdf, 11. Bid Tabulations - 2023 Drainage Improvements.pdf, 12. Southeastern Engineering Bid Proposal - 2023 Drainage Improvements.pdf, 13. Man Con Inc. Bid Proposal - 2023 Drainage Improvements.pdf, 14. The Stout Group Bid Proposal - 2023 Drainage Improvements.pdf, 15. David Mancini Bid Proposal - 2023 Drainage Improvements.pdf, 16. CTA Proposal - 2023 Drainage Improvements.pdf, 17. Renewal Letter CTA- 2023 Drainage Improvements.pdf, 18. Sunbiz Man Con - 2023 Drainage Improvements.pdf, 19. Sunbiz Southeastern - 2023 Drainage Improvements.pdf, 20. Sunbiz The Stout Group - 2023 Drainage Improvements.pdf, 21. Presentation - 2023 Drainage Improvements.pdf

Title

A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute Contracts With Southeastern Engineering Contractors, Inc., Man Con, Inc., And The Stout Group, LLC For Construction Services Related To 2023 Drainage Improvements In Amounts Not To Exceed $1,200,000.00, $1,000,000.00, And $800,000.00, Respectively; Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Work Order Number CTA 23-02 With Craven, Thompson & Associates, Inc. In An Amount Not To Exceed $500,000.00 For As Needed Support Of Design And Construction Administration For This Project.

 

Strategic Plan Focus

Infrastructure & Facilities

 

 

Body

 

Staff Recommends:  Approval of the attached Resolution.

 

 

Explanation:

The Department of Public Utilities (“Department”) needs qualified firms to provide construction services in various areas throughout the City to address routine flooding conditions following regular rain events.

 

As part of this ongoing drainage improvements program, the Department recommends that projects, including but not limited to the following list, be designed and constructed over the next two years:

 

                     1179 Johnson Street - Outfall Replacement

                     S 12 Avenue and N Southlake Drive - 60” Flap Gate Replacement

                     1000 Washington Street - 24” Flap Gate Replacement

                     Stormwater Pump Station SW-09 Wet Well Retaining Wall Repair/Replacement

                     5130 McKinley Street and Emerson Drive - Swale Restoration

                     724 Park Court - Drainage System Installation

                     2034 Thomas Street - Drainage System Installation

                     1200 Van Buren Street - Regrading

                     Polk Street and N 14 Court - Swale Restoration

                     2722 Scott Street - Drainage and connection to an existing outfall

                     3621 N 52 Avenue - Drainage and connection to an existing outfall

                     3110 N 52 Avenue - Drainage and connection to an existing outfall

                     Connection from Liberty Street Lake through Rotary Park to the C-10 Canal

                     Hollywood Hills - Polk St Drainage Improvements - Phase I

                     Sheridan Street Drainage Improvements Phase I - Detention Storage

                     Sunset Park Drainage Improvements Phase I - West Ditch Improvements and Johnson Street Culvert

                     6333 Fillmore Street - Swale Regrade

                     5805 Plunket Street - Drainage Improvements

                     747 N Northlake Drive - Drainage Improvements

 

Additional projects may be added to the list of drainage projects if the need is identified and resources remain available.  Department staff prepared bid documents IFB-039-23JJ for 2023 Drainage Improvements, based on 275-unit prices.

 

On January 19, 2023, an Invitation for Bid No. IFB-039-23-JJ (“IFB”) was electronically advertised on OpenGov to solicit for qualified and experienced firms to provide as-needed construction services for drainage improvements throughout the City in accordance with the Section 38.43(A) of the Procurement Code.  On February 22, 2023, bid proposals were received and opened for Bid No. IFB-039-23-JJ, with the below results:

 

Bidder                     Bid Total                     

1.                     Southeastern Engineering Contractors, Inc.                     $4,766,814.90

2.                     Man Con, Inc.                     $6,260,342.00

3.                     The Stout Group, LLC                     $6,744,915.00

4.                     David Mancini and Sons, Inc.                     $8,981,905.00

 

Department and Office of Procurement and Contract Compliance staff thoroughly reviewed and evaluated the submitted bids, and Southeastern Engineering Contractors, Inc., Man Con, Inc., and The Stout Group, LLC, were determined to be the three lowest responsive and responsible bidders.

 

Per bid documents and expectation that not all unit price items will be utilized for a project, the three responsive, responsible low bidders will be awarded contracts in the following amounts:

 

                     First responsive, responsible low Bidder -                     Not to Exceed $1,200,000.00

                     Second responsive, responsible low Bidder -                     Not to Exceed $1,000,000.00

                     Third responsive, responsible low Bidder -                     Not to Exceed    $800,000.00

 

On March 14, 2023, a Notice of Intent to Award was posted on the City’s website and on OpenGov and resulted in no bid protests.

 

On September 20, 2017, the City Commission passed and adopted Resolution No. R-2017-284, which authorized the execution of continuing professional consulting engineering services contracts with five firms for water, sewer, reuse and stormwater infrastructure project, one of the firms being Craven, Thompson & Associates, Inc.  On August 9, 2021, the continuing services contract with Craven, Thompson & Associates, Inc. was renewed for an additional two-year period.

 

Department staff requested a proposal from Craven, Thompson & Associates, Inc. to provide as-needed support of design and construction administration for this project and the firm responded with a proposal to provide these needed services in an amount not to exceed $500,000.00.

 

This agenda item seeks approval of execution of the attached construction contracts with Southeastern Engineering Contractors, Inc., Man-Con, Inc., and The Stout Group, LLC, in amounts not to exceed $1,200,000.00, $1,000,000.00, and $800,000.00, respectively for construction services related to 2023 Drainage Improvements, and to execute an Authorization to Proceed for Work Order No. CTA 23-02 with Craven, Thompson & Associates, Inc. in an amount not to exceed $500,000.00 for as-needed support of design and construction administration for this project.

 

These contracts are for an initial term of two years, with two additional one-year renewal terms, at the option of the City and under the same terms and conditions.  Upon authorization from the City Commission, the estimated time to substantially complete the project will be two years from the Notice to Proceed date.

 

 

Fiscal Impact

Funding for this project was included in the FY 2023 Capital Improvement Plan and is available in account number 443.419901.53800.563010.001685.000.000.

 

Department of Public Utilities staff will manage this project.  No additional staff is needed for this project.

 

 

Recommended for inclusion on the agenda by:

Feng (“Jeff”) Jiang, Assistant Director, Department of Public Utilities

Vincent Morello, Director, Department of Public Utilities

Gus Zambrano, Assistant City Manager/Sustainable Development

 

Attachments

                     Resolution - 2023 Drainage Improvements

                     Contracts (3) - 2023 Drainage Improvements

                     Contract Books (3) - 2023 Drainage Improvements

                     Award Recommendation Letter - 2023 Drainage Improvements

                     Bid Tabulation - 2023 Drainage Improvements

                     Southeastern Engineering Contractors, Inc. Bid Proposal - 2023 Drainage Improvements

                     Man-Con, Inc. Bid Proposal - 2023 Drainage Improvements

                     The Stout Group, LLC Bid Proposal - 2023 Drainage Improvements

                     David Mancini and Sons, Inc. Bid Proposal - 2023 Drainage Improvements

                     Bidder Evaluation Form - 2023 Drainage Improvements

                     Authorization to Proceed (ATP) CTA 23-02 - 2023 Drainage Improvements

                     CTA Proposal - 2023 Drainage Improvements

                     Renewal Letter - 2023 Drainage Improvements

                     Sunbiz Detail Man Con - 2023 Drainage Improvements

                     Sunbiz Detail Southeastern - 2023 Drainage Improvements

                     Sunbiz Detail the Stout Group - 2023 Drainage Improvements