Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Change Order To A Contract With American Ramp Company For The Justice Skatepark Project At Stanley Goldman Memorial Park To Increase The Contract Term From 395 Days To 756 Days And To Increase The Contract Amount From $709,720.00 To $790,220.00 In Accordance With Section 38.48 Of The Procurement Code.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution
Explanation:
On July 5, 2023, the City Commission passed and adopted Resolution No. R-2023-208, authorizing the appropriate City officials to execute a construction contract with American Ramp Company for the Stanley Goldman Memorial Park (“Park”) skatepark replacement for a total of $650,000 (“Contract”).
On January 31, 2024, change order one was issued under memo number PR-24-066 to increase the Contract amount from $650,000.00 to $709,720.00 for the addition of a new connection from the skatepark to the existing pathway.
The Department of Design and Construction Management (“DCM”) desires to issue a second change order to the Contract with American Ramps Company to increase the Contract term from 395 days to 756 days, with a contractual completion date of August 24, 2025.
The proposed change order will provide additional time requirements for ongoing Broward County (“County”) permit comments related to the Surface Water Management Licensing (“SWML”) and the Florida Department of Environmental Protection (“DEP”) permitting requirements.
There was an initial unanticipated 106 day delay due to the County requiring the City to first renew the Park’s existing SWML, which was confirmed renewed on September 12, 2024, and once this was renewed the County then provided further comments requiring American Ramps to amend the existing SWML, and on December 16, 2024, the County stated that they will require that American Ramps also submit for the ERP permit, none of which was anticipated when the City negotiated the schedule for the project.
Accordingly, DCM desires to increase the Contract amount by $80,500.00 from $709,720.00 to $790,220.00.
The proposed change order will provide an additional $80,500.00 of Owner’s contingency for the ongoing County and DEP permitting phase through each revision required, permit payment allowance, and construction contingency for any unforeseen conditions, additional site work, or additional requirements that the SWML and ERP permits may require at the time of construction.
Section 38.48 of the Procurement Code states that all change orders that the City Manager is not authorized to approve must be formally approved by the City Commission, which includes this desired change order.
The Director of DCM recommends that the City Commission approve and authorize a second change order to the Contract with American Ramp Company to increase the Contract term from 395 days to 756 days and to increase the Contract amount by $80,500.00 from $709,720.00 to $790,220.00.
Fiscal Impact:
Funding for the change order to the Contract was included in the amended FY 2025 Capital Improvement Plan and is available in account number 301.309902.57200.563060.001540.000.000.
Recommended for inclusion on the agenda by:
Otis Thomas, Director, Office of Procurement & Contract Compliance
Jose Cortes, Director, Design and Construction Management
Gus Zambrano, Assistant City Manager