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A Resolution Of The City Commission Of The City of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Orders With Ceres Environmental Services, Inc., DRC Emergency Services, LLC, And Custom Tree Care, Inc., For Emergency Response And Recovery Services In Limited Spaces And Gated Communities In The Event Of An Emergency, For An Annual Combined Amount Of $150,000.00.
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Staff Recommends: Approval of the Resolution
Explanation:
The City’s agreements for pre-need, pre-position emergency response and recovery from Limited Spaces & Gated Communities is set to expire in July, 2018.
A follow on need for Emergency debris removal from Limited Spaces & Gated Communities still exists and in order to meet this need a new solicitation was created to select suppliers taking the City’s best interests into consideration.
The follow on contract for Emergency debris removal from Limited Spaces & Gated Communities, RFP-4593-18-PB was advertised on-line via BidSync in accordance the City's Purchasing Ordinance, Section 38.42(A)(1) on May 9th, 2018.
On May 31st, 2018, bidding on RFP-4593-18-PB closed and four proposals were received; AshBritt Inc., Ceres Environmental, Custom Tree Care Inc., and DRC Emergency Services.
On June 7th, 2018, an evaluation committee consisting of representatives from Public Works, Financial Services, and Procurement Services evaluated the six proposals on the basis of four evaluation factors outlined in the RFP; Scope of Service, Firm Qualifications, References, and Pricing.
The results of the evaluation is as follows: Ceres Environmental 271/300, DRC Emergency Services 264/300, Custom Tree Care, Inc., 244/300, and AshBritt Inc. 188/300
It is the recommendation of the evaluation committee to issue Blanket Purchase Orders to the top three scoring vendors; Ceres Environmental Services, Inc (B003165), DRC Emergency Services, LLC (B003166) and Custom Tree Care, Inc (B003167) for an initial two year term of July 23, 2018 through July 22, 2020 with three optional one year renewal periods.
The aggregate amount for all three vendor blanket purchase orders is $150,000.00 with each vendor’s annual estimated amount to be $50,000.00 (total aggregate amount for the initial two year period is $300,000.00); and
Funding for these agreements will be provided for in fiscal year 2018 in Fund 68 Emergency/Disaster Accounts to be established as needed.
Recommended for inclusion on the agenda by:
Dr. Wazir A. Ishmael, City Manager
George R. Keller, ACM, Public Safety
Adam Reichbach, ACM Finance & Administration
Sylvia Glazer, Director, Public Works
Christopher Pratt, Director, Fire Rescue & Beach Safety
Paul A. Bassar, Director, Procurement & Contract Compliance