Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Renewing The Agreement Between Mac Papers, Inc. And The City Of Hollywood For The Supply And Desktop Delivery Of Office Copy Paper, Virgin And Recycled, For An Estimated Annual Expenditure Of $55,000.00.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The City of Hollywood requires an agreement to provide a Copy Paper Supply Program including desktop delivery to all City Departments, Divisions and Offices.
The required commodity has been competitively bid by the State of Florida, Bid Number 645-120-10-1, for its requirements and other government entities within the State.
The contract was awarded to Mac Papers, Inc. of Miami, Florida, for an initial one (1) year period with options to renew for four (4) additional one (1) year periods.
On September 13, 2013, via City Manager approval, a Blanket Purchase Order was issued to Mac Papers, Inc. for the Supply and Desktop Delivery of Office Copy Paper, Virgin and Recycled, for a one (1) year period with option to renew for four (4) additional one (1) year periods.
The copy paper price reflects the governmental price incentives that make the contractual price more advantageous for the City to purchase the copy paper off the State of Florida Contract rather than pursue the present marketplace.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
The estimated annual expenditure has increased to a dollar amount in excess of $50,000.00, which requires City Commission approval.
Mac Paper is currently providing the Desktop Delivery of Virgin and Recycled Copy Paper to the City and their product and performance have been satisfactory.
It is the recommendation of the Director of Procurement Services that approval be given to issue the attached blanket purchase order for the first one (1) year renewal period, with Mac Papers, Inc. for the Desktop Delivery of Virgin and Recycled Copy Paper, for an estimated annual expenditure of $55,000.00.
Award is subject to the City receiving all insurance required and approved by the City's Risk Manager, along with signed statements of Hold Harmless and Indemnity to the City.
Funding for this agreement has been provided in the FY 2015 budget in individual departmental 5101 Office Supplies Accounts and/or individual departmental 4712 Printing and Binding Accounts, and will be budgeted in subsequent fiscal years.
Recommended for inclusion on the agenda by:
Cathy Swanson-Rivenbark, City Manager
Matthew Lalla, Director, Financial Services
Joel Wasserman, Director, Procurement Services