Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Approve The Blanket Purchase Agreement And Proposal Form From Dell Financial Services LLC To Lease 300 Dell Latitude 5520 Laptops With Maintenance Support For An Estimated Annual Cost Of $83,090.28 And An Estimated Total Cost Of $332,361.12 Over A Period Of Four Years (Best Interest).
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Information Technology wants to continuously replace obsolete, end-of-life computer systems and accessories Citywide in order to maintain our effectiveness, security level, encryption, and future technology compatibility. This initiative will put the City at par with modern technology as well as required technology standards.
A proposal was submitted by Dell Financial Services LLC through a quote from its parent company, Dell Marketing LP, to lease 300 Dell Latitude 5520 Laptops over a four-year period at an estimated annual cost of $83,090.28. The estimated total cost over that four-year period is $332,361.12.
Current Procurement Policy prevents the City from entering into a lease longer than the contract it is based on. Since the State of Florida Alternate Contract Source No.: 43211500-WSCA-15-ACS Amendment 3 expires 07/31/2022, we cannot use the Piggyback justification to enter into a lease but we can use Best Interest to justify the purchase.
The lease provides a fair and reasonable cost as it is based on a competitively bid State of Florida contract and introduces a replacement schedule which will keep City computers current with the latest technology.
Fiscal Impact:
A portion of the funding for this lease agreement is available in the FY 2022 Operating Budget in account number 557.130101.51900.544041.000000.000.000 and will be budgeted in subsequent fiscal years’ operating budgets subject to approval and adoption by the City Commission.
Recommended for inclusion on the agenda by:
Raheem Seecharan, Director, Information Technology
Adam Reichbach, Assistant City Manager for Finance & Administration