Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Participate In The Existing State Of Florida, Department Of Agriculture And Consumer Services Food Service Program For 2014; To Authorize The Acceptance And Expenditure Of Summer Food Service Program Funds And The Establishment Of Certain Accounts To Recognize The Grant Funding, If Awarded, And Appropriate Program Funding; And To Renew The Agreement Between The ILS Group, LLC D/B/A Classis Caterers And The City Of Hollywood For The Summer Food Service Program.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The State of Florida, Department of Agriculture and Consumer Services, offers a Summer Food Service Program for Children which provides a daily lunch and breakfast for children 18 years old or younger from low income families.
The City of Hollywood Department of Parks, Recreation and Cultural Arts has applied for and received grant funding from the State of Florida, Department of Agriculture and Consumer Services, for a Summer Food Service Program for Children for over 20 years.
The State of Florida, Department of Agriculture and Consumer Services, reimburses cities, including the City of Hollywood, for a partial cost of their participation in the Summer Food Service Program.
As part of the 2013 Summer Food Services Program, the Florida Department of Agriculture and Consumer Services allowed each participating agency to contract with a vendor for one (1) year with four (4) continual one (1) year periods subject to vendor acceptance, satisfactory performance and determination that any renewals will be in the best interest of the City.
On May 1, 2013, via Resolution number R-2013-105, the City Commission approved award to the ILS Group, LLC d/b/a Classic Caterers, for the Summer Food Service Program for a one (1) year agreement with four (4) continual one (1) year periods embodying the terms and conditions of bid number F-4367-13-IS.
The ILS Group, LLC d/b/a Classis Caterers will continue to uphold all terms and conditions as outlined in the original contract between ILS Group, LLC and the City of Hollywood including reimbursement rates based on unit pricing of $1.02 for breakfast, $1.95 for lunch and $0.98 for snack.
The City of Hollywood, Department of Parks, Recreation & Cultural Arts, wishes to participate in the 2014 Summer Food Service Program and will be submitting all documentation for participation in this program as part of the Department’s summer camp program.
The state of Florida, Department of Agriculture and Consumer Services reimburse cities, including the City of Hollywood, for administrative services and operating expenses based on the number of children enrolled.
Certain accounts will need to be established in the appropriate fund to recognize the grant funding, if awarded, and appropriate the identified program funding for program related expenditures.
It is estimated that the City will be reimbursed approximately $4,496 for administrative services and $52,979 for operating expenses based on 2013 average enrollment of 400 low income children being served a daily breakfast and lunch at the following five locations in the City: Beverly Park Community Center, Dr. Martin Luther King, Jr. Community Center, Hollywood Beach Culture and Community Center SEA Camp, McNicol Community Center and Washington Park Community Center.
The Director of Parks, Recreation & Cultural Arts and the Director of Procurement Services recommend that the City participate in the 2014 Summer Food Service Program for Children, providing a daily breakfast, lunch and snack to eligible children for the first (1st) year renewal term with an option for three (3) continual one (1) year periods.
The Summer Food Services Program indicates that the City may cancel the agreement with or without cause.
Recommended for inclusion on the agenda by:
Cathy Swanson-Rivenbark, City Manager
Matthew Lalla, Director, Financial Services
Chuck Ellis, Director, Parks and Recreation & Cultural Arts
Joel Wasserman, Director, Procurement Services