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File #: R-2023-203    Version: 1 Name: SHI
Type: Resolution Status: Passed
File created: 5/11/2023 In control: Department of Information Technology
On agenda: 7/5/2023 Final action: 7/5/2023
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute Blanket Purchase Agreements With SHI International Corp. For The Purchase Of Hardware, Software And Accessories For An Estimated Amount Not To Exceed $487,500.00 For The Period From July 1, 2023 To September 15, 2026, And The OMNIA Partners Information Technology Solutions & Services Contract For An Estimated Amount Not To Exceed $250,000.00 For The Period From July 1, 2023 To February 28, 2025, In Accordance With Section 38.41(C)(5) Of The Procurement Code (Piggyback).
Attachments: 1. Resolution, 2. Purchase Agreement - NASPO, 3. Purchase Agreement - OMNIA, 4. Piggyback Form - NASPO, 5. Piggyback Checklist - NASPO, 6. Piggyback Form - OMNIA, 7. Piggyback Checklist - OMNIA, 8. SHI Master Agreement with State of Utah.pdf, 9. NASPO Master Agreement, 10. NASPO Amendment 1, 11. NASPO Amendment 2, 12. NASPO Amendment 3, 13. SHI Contract with City of Mesa, AZ, 14. OMNIA Amendment 1, 15. OMNIA Amendment 3, 16. OMNIA Amendment 4, 17. OMNIA Amendment 5, 18. 2023 SHI and OMNIA Term Sheet.pdf

Title

A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute Blanket Purchase Agreements With SHI International Corp. For The Purchase Of Hardware, Software And Accessories For An Estimated Amount Not To Exceed $487,500.00 For The Period From July 1, 2023 To September 15, 2026, And The OMNIA Partners Information Technology Solutions & Services Contract For An Estimated Amount Not To Exceed $250,000.00 For The Period From July 1, 2023 To February 28, 2025, In Accordance With Section 38.41(C)(5) Of The Procurement Code (Piggyback).

 

Strategic Plan Focus

Infrastructure & Facilities

 

 

Body

 

Staff Recommends:  Approval of the attached Resolution.

 

 

Explanation:

The Information Technology Department along with other City departments routinely need to purchase various hardware and software to replace obsolete equipment, improve operations and processing capacity, and enhanced cyber-security efforts. The amounts identified are based on an analysis of historic (prior year) spends to allow for city-wide payment of maintenance contracts as well as discretionary purchases needed for operational efficiencies.

 

The requested systems are available from SHI International Corp. through the use of The State of Florida Alternative Contract 43230000-NASPO-16-ACS from 8/1/2017 through 9/15/2026 and The OMNIA Partners Information Technology Solutions & Services Contract 2018011-02, from 3/1/2018 through 2/28/2025.  Both contracts were procured by competitive bid.

 

The approved Blanket Purchase Agreements will be available for use by all City departments.

 

 

Fiscal Impact:

A portion of the funding for these Blanket Purchase Agreements are available in account numbers 557.130101.51900.531170.000000.000.000, 557.130101.51900.546340.000000.000.000, 557.130101.51900.546341.000000.000.000, 557.130101.51900.552150.000000.000.000, and 557.130101.51900.564410.000000.000.000, and will be requested in subsequent fiscal years’ operating budgets subject to approval and adoption by the City Commission.

 

This Blanket Purchase Agreement is for citywide usage and additional funding will be identified on an as needed basis by each respective department subject to available funds.

 

 

Recommended for inclusion on the agenda by:

Raheem Seecharan, Director, Information Technology

Adam Reichbach, Assistant City Manager for Finance & Administration