Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Approve The Attached Blanket Purchase Agreements With Calvin, Giordano & Associates, Inc. And C.A.P. Government, Inc. For Inspection And Plan Review Services In An Estimated Annual Cumulative Amount Not To Exceed $800,000.00 Based Upon The City Of Fort Lauderdale Contract #12376-813 In Accordance With Section 38.41(C)(5) Of The City’s Procurement Code (Piggyback).
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
On February 3, 2021, the desired services were competitively bid by the City of Fort Lauderdale pursuant to Bid No. 12376-813, and the current term of the contract is from May 16, 2021 to May 15, 2023, for supplementary assistance to their staff for inspection and plan review services related to Building permits. The City of Fort Lauderdale subsequently entered into an agreement with Calvin, Giordano & Associates, Inc. (“Calvin”) and C.A.P. Government, Inc (“CAP”). for these services.
Piggyback (Piggyback Cooperatives) is a form of intergovernmental cooperative purchasing in which an entity will be extended the same pricing and terms of a contract entered by another entity. Generally the originating entity will competitively award a contract that will include language allowing for other entities to utilize the contract, which may be to their advantage in terms of pricing, thereby gaining economies of scale that they would otherwise not receive if they competed on their own.
On April 13, 2021, the City of Fort Lauderdale awarded the bid to multiple vendors, including Calvin and CAP and both Calvin and CAP have agreed to extend to the City of Hollywood the same pricing under the terms and conditions set forth in City of Fort Lauderdale’s Bid and contract. Similar to the last contract, the 2021 Piggyback will be for two years (2021-2023) with an option to renew for one additional two-year period. The cumulative total of both vendors is not to exceed $800,000.00 annually.
Positions such as the ones provided, whether public or private, continue to be in high demand with limited availability of qualified, licensed candidates. Additionally, with an increase of activity and an optimistic outlook on development trends, maintaining adequate levels of services are essential. As such, utilizing these agreements provide another resource for the City.
Under the prior Piggyback, the City spent the following with each firm:
Calvin Giordano & Associates: $0.00 (qualified applicants were not available)
C.A.P. Government: $712,915.00
Total remaining balance from the $800,000.00 is $87,085.00.
Staff is requesting renewal of the existing BPO under the 2018 Resolution Blanket Order # B003140 with C.A.P Government Inc. and Blanket Order # B003139 with Calvin, Giordano & Associates for up to an estimated annual cumulative amount not to exceed $800,000.00.
Fiscal Impact:
A portion of the funding for this service is available in the FY 2021 Operating Budget account numbers 114.140301.52400.531170.000000.000.000, 442.400401.53600.531210.000.000.000.000 and 001.220101.53900.531170.000000.000.000 and will be budgeted in subsequent fiscal years’ operating budgets subject to approval and adoption by the City Commission.
Recommended for inclusion on the agenda by:
Russell Long, Chief Building Official
Shiv Newaldass, Director of Development Services
Gus Zambrano, Assistant City Manager for Sustainable Development