Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Ratifying The City Manager’s Approval Of The Issuance Of Purchase Orders To Cardinal Contractors, Inc. For The Emergency Repair Of Transformer Tower Nos. 1 And 2 In An Amount Up To $108,874.14, Pursuant To Section 38.41(C)(1) Of The City’s Procurement Code. (Emergency Purchases)
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Utilities (DPU) needed emergency repairs to Transformer Tower No. 1 (TT-1) and Transformer Tower No. 2 (TT-2). The DPU’s Southern Regional Wastewater Treatment Plant (SRWWTP) had to repair and refurbish two 800 HP Electric Outfall Motors separately. During the initial motor repair, TT-1 had a complete failure and urgently had to be repaired. Following the restoration of service to the first motor and transformer pair, the second effluent pump, another 800 HP Motor (HP Motor 2), was sent out for service. HP Motor 2 is connected to TT-2 and an inspection of TT-2 revealed a similar degradation that led to the failure of TT-1, therefore a repair of TT-2 was deemed essential to protect HP Motor 2. It was decided that a full removal and repair of the second unit, TT-2, would be prudent to protect the integrity of the new 800 HP motors and prevent a complete failure of the effluent pump station at the SRWWTP.
These emergency repairs were also necessary to maintain compliance with Florida Department of Environmental Protection Regulations and to protect public health and safety. The DPU requested, and received, two separate approvals for emergency repair services, and materials, via issuance of purchase orders to Cardinal Contractors, Inc., in an amount up to $55,000.00 and $53,874.14 respectively, for a total of $108,874.14.
City Manager memorandums PU-24-92 and PU-24-98 authorized these essential repairs of the Transformer Towers (TT-1 & TT-2) at the SRWWTP.
Section 38.41(C)(1) of the Procurement Code exempts from competitive bid and competitive proposals emergency purchases that receive prior administrative approval except for the most urgent situations presenting a clear and present substantial threat to life or property where immediate action is required.
Fiscal Impact:
Funding for this purchase order is available in account number 442.400601.53600.546311.00000.000.000.
Recommended for inclusion on the agenda by:
Kassandra Myers, Assistant Director, Department of Public Utilities
Vincent Morello, P.E., Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager/Sustainable Development