Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Change Order With State Contracting & Engineering Corporation For The Reroofing Of The Maintenance Building For The Hollywood Beach Clubhouse/Community Center Project, A General Obligation Bond Project, For An Amount Up To $137,245.00.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution
Explanation:
The Hollywood Beach Golf Course Clubhouse, a General Obligation Bond project, is currently in the construction phase. Given the specialty and blended scope of skill sets required to complete the entire scope of this project, the City procured the vertical construction, such as clubhouse, cart barns, bathrooms, maintenance building, and other miscellaneous scopes separately from the Golf Course Construction. As a result, the scope of work included in the Guaranteed Maximum Price (“GMP”) include various golf course facilities like the maintenance building renovation, cart barn, and restroom renovation.
On May 1, 2024, the City Commission passed and adopted Resolution No. R-2024-148 authorizing City officials to negotiate and execute a Phase I Preconstruction Services Agreement with State Contracting & Engineering Corp (“State Contracting”) to provide Construction Management at Risk services for the Hollywood Beach Clubhouse/Community Center Project.
On May 22, 2024, a Phase I Pre-Construction Services Agreement was executed with State Contracting for the Hollywood Beach Clubhouse/Community Center Project in an amount up to $25,000.00.
State Contracting completed the Phase I scope of services and provided the City a GMP proposal for the project.
On July 3, 2024, the City Commission passed and adopted Resolution No. R-2024-256, authorizing City Officials to execute a Phase II Construction Management at Risk Phase II Construction Services Agreement with State Contracting for an early release construction package for a total GMP in an amount not to exceed $917,996.00.
The GMP for the early release package was executed to expedite procurement of long lead items, civil utilities, switch gear, light fixtures, earthwork, shop drawings and building information modeling with the goal of expediting construction start and timely delivery of critical equipment to support the construction schedule.
On December 4, 2024 the City Commission Adopted passed and adopted Resolution No. R-2024-405, authorizing City Officials to execute a Phase II Construction Management at Risk Phase II Construction Services Agreement with State Contracting for a GMP2 in an amount up to $10,440,293.00.
The Department of Design and Construction Management is requesting a change order increase of up to $137,245.00 for the maintenance building reroofing. The reason for the change order is that the General Obligation Bond language included a new maintenance building; however, through the value engineering process, the scope was decreased to include a renovation of the existing pro-shop to become the future maintenance building.
Funding for the reroofing of the maintenance building was allocated for the maintenance building by the Public Works Department. This change order will allow the City to include this scope of work concurrently with the renovation work to improve efficiencies and avoid interior water damage as the building interior is renovated. Staff has determined the price and scope to be fair, reasonable and in accordance with industry standards.
Fiscal Impact:
Funding for this change order was included in the amended FY 2025 Capital Improvement Plan, and is available in account number 334.179901.51900.563010.001740.000.000.
Recommended for inclusion on the agenda by:
Otis Thomas, Director of Procurement and Contract Compliance
Jose Cortes, Director, Design and Construction Management
George R Keller, JR, CPPT, City Manager