Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute Blanket Purchase Agreements With A Perfect Edge, Inc. And Nice & Smooth Landscape, Corp. For Citywide Grounds Maintenance Services To Increase The Contract Annual Amount From $1,965,333.00 To $2,116,965.00 Over A Two-Year Period.
Strategic Plan Focus
Quality of Life & Strong Neighborhoods
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Works and the Department of Parks, Recreation and Cultural Arts are responsible for Citywide landscape maintenance including lawn maintenance service (turf mowing, edging, and weed eating), litter removal, irrigation maintenance service, fertilization, pressure cleaning of curbs, gutters, medians and sidewalks, and palm tree trimming, all to keep a healthy and beautiful environment for the best interest of the City.
On October 20, 2021, the City Commission passed and adopted Resolution No. R-2021-275, approving a Blanket Purchase Agreements (“BPA”) in an annual amount up to $1,026,223.00 with A Perfect Edge, Inc. (BPA PA600406), and an annual amount up to $376,350.00 with Nice & Smooth Landscape, Corporation (BPA PA600407) for annual contract amount of $1,402,573.00 for Citywide grounds maintenance services from October 29, 2021, to October 28, 2023, with two additional two-year renewal periods.
On November 8, 2021, per City Manager Memorandum PR-22-015, a change order was approved to increase BPA PA600406 to account for the increase in square footage of landscape maintenance from 299,991 square feet to 795,974 square feet in the amount of $44,148.00 for a total of $1,070,371.00 and no increase was required for BPA PA600407 leaving their annual amount at $376,350.00 for a new annual contract amount of $1,446,721.00.
On March 15, 2023, the City Commission passed and adopted Resolution No. R-2023-073, approving an increase to the contract with A Perfect Edge, Inc. and Nice & Smooth Landscape Corporation for Citywide Grounds Maintenance Services in the annual amount from $1,446,721.00 to $1,965,333.00 due to an increase in landscape maintenance services such as more frequent service cycles, tree trimming, and irrigation maintenance, which increased the cost of maintaining the City’s landscape. The annual expenditure breakdown for the increase of this contract amount of $1,965,333.00 was A Perfect Edge Inc. (PA600406) for $1,506,569.00 and Nice & Smooth Landscape Corporation (PA600407) in the amount of $458,764.00.
A Perfect Edge, Inc. has submitted and been approved for a Consumer Price Index rate adjustment that will result in an increase to BPA PA600406 by $49,718.00 from $1,588,983.00 to $1,638,701.00 and Nice and Smooth Landscape Corporation will increase BPA PA600407 from $376,350.00 to $478,264.00 for a total of $2,116,965.00.
The Department of Public Works budgeted an annual amount of $1,692,465.00 and the Department of Parks, Recreation and Cultural Arts budgeted an annual amount of $424,500.00. This resolution seeks to increase the annual contract amount from $1,965.333.00 to $2,116,965.00.
WHEREAS, the annual expenditure breakdown is as follows:
A Perfect Edge, Inc.:
Parks and Recreation $227,000.00
Public Works $1,411,701.00
Total $1,638,701.00
Nice and Smooth Landscape Corporation:
Parks and Recreation $197,500.00
Public Works $280,764.00
Total $478,264.00
Fiscal Impact:
A portion of the funding for this service is available in the FY 2024 Operating Budget account numbers 01.500202.54100.531170.000000.000.000, 001.300701.57200.531170.000000.000.000, 001.500203.51900.531170.000000.000.000 and will be budgeted in subsequent fiscal year’s operating budget subject to approval and adoption by the City Commission.
Recommended for inclusion on the agenda by:
Rosendo Prieto, Assistant Director, Department of Public Works
Joseph S. Kroll, Director, Department of Public Works
Gus Zambrano, Assistant City Manager / Sustainable Development