Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A First Amendment To The Construction Contract With The Stout Group, LLC, For Additional Speed Table Installations In District 5 As Part Of The Construction Of The Traffic Calming Improvements Project, A General Obligation Bond Project, To Increase The Contract Amount In An Amount Up To $211,093.84 And A 120-Day Time Extension. (Best Interest)
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
In March of 2019, City of Hollywood voters passed the General Obligation Bond (GOB), which included provisions allocating $2,189,119.00 for the establishment of a Traffic Calming Program (“Program”) to address safety concerns raised by residents regarding vehicular speeding and cut-through traffic in their neighborhoods.
On March 4, 2020, the City Commission passed and adopted Resolution No. R-2020-056 approving and authorizing the appropriate City officials to issue an Authorization to Proceed with Atkins North America, Inc. (“Atkins”) for the establishment of the Traffic Calming Program.
The design plans were completed and submitted for permitting under three separate sets of construction plans with Broward County Traffic Engineering and the City of Hollywood.
On July 23, 2024, the City advertised on www.Opengov.com <http://www.Opengov.com> Invitation for Bids (IFB) No. 223-24-AR for Districts 1-4 and 6 Traffic Calming Improvements (“IFB-223-24-AR”) for construction services for speed table installations covering those locations for which permits were ready to be issued.
After review and evaluation by the Department of Design and Construction Management (“DCM”) and the Department of Procurement and Contract Compliance, in accordance with Section 38.43(F) of the City’s Procurement Code, The Stout Group, LLC was determined to be the lowest responsive and responsible bidder, providing the best value to the City.
The City Commission subsequently approved the award of IFB-223-24-AR to The Stout Group, LLC for the construction of speed tables in Districts 1-4 and 6 in the amount of $700,408.00.
Following the issuance of that contract, the speed tables in District 5 received final approvals from the Broward County Transportation Engineering Division (“BCTED”) and the City of Hollywood Department of Development Services. These locations were not included in the original bid due to pending permit approvals at that time. Stout Group is currently performing the traffic calming improvements, is fully mobilized, and has demonstrated satisfactory performance on the existing work.
Because Stout Group is already on site performing identical work, and their pricing remains fair and reasonable, the City has determined that adding the District 5 locations to the existing contract is in the best interest of the City. Section 38.41(C)(9) of the City of Hollywood Procurement Code allows the City Commission, by a five-sevenths vote, to waive competitive bidding when it is determined that competitive procurement is not in the City’s best interest.
This First Amendment includes Change Order services for additional speed table installations, pavement markings, traffic control devices, and associated improvements in District 5. The Change Order amount totals $161,093.84, and the City has included an Owner’s Contingency of $50,000.00, resulting in a total contract increase of $211,093.84; bringing the revised contract amount to $911,501.84.
The Owner’s Contingency will only be used as deemed necessary and approved by staff with the remaining value to be returned to the City.
DCM also recommends approval of a 120-day extension to the contract time to allow for the completion of the District 5 improvements.
Fiscal Impact:
Funding for this project was included in the amended FY 2026 Capital Improvement Plan and is available in account number 333.149901.54100.563010.001185.00.000.
Recommended for inclusion on the agenda by:
Elisa Iglesias, Deputy Director, Design and Construction Management
Raelin Storey, Assistant City Manager