Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida Authorizing The Appropriate City Officials To Execute The Attached Contract Between Envirowaste Services Group, Inc. And The City Of Hollywood For The Gravity Sewer System Condition Assessment, Renewal, And Replacement Program (A.K.A. Inflow/ Infiltration Reduction Program) (Level 2) - Excavated Point Repairs, As Identified In The 2007/2008 Wastewater System Master Plan, In The Amount Of $568,955.00. (Project No. 13-7068)
Body
Staff Recommends: Staff recommends approval of the attached Resolution.
Explanation:
The 2007/2008 Wastewater System Master Plan identified the need to implement several capital improvement projects related to the continued assessment, renewal and replacement of the major components of the City's sewer collection system.
The primary goal of the Gravity Sewer System Condition Assessment, Renewal and Replacement Program is to reduce the amount of inflow and infiltration (I/I) into the Southern Regional Wastewater Treatment Plant.
This phase of the Inflow/Infiltration Reduction Program will address sanitary sewer basins which have been previously identified for rehabilitation, achieving the greatest benefit to the City in terms of inflow and infiltration reduction, and during this phase the City will also assess other sewer basins that will be evaluated for the first time.
The Department of Public Utilities staff prepared the related contract technical specifications, advertised for construction services and, on December 10, 2013, four (4) bid proposals were received and publicly opened at the Southern Regional Wastewater Treatment Plant.
The City's bid specifications required each bidder to include in its bid the amount of $200,000.00 for Owner's contingency.
The bid of Envirowaste Services Group, Inc. included the amount of $100,000.00 for Owner's contingency.
Since the intent was for the City and not the bidders, to establish the amount of Owner's contingency, the City should ignore this error and include the amount of $200,000.00 for Owner's contingency in the bid of Envirowaste Services Group, Inc.
After thoroughly evaluating the bid proposals for compliance with the bid documents, Department of Public Utilities staff determined that the lowest bidder, Envirowaste Services Group, Inc., is the lowest responsible and responsive contractor.
The bid documents provide for the renewal and/or extension of the contract for an additional two (2) years, on a year-to-year basis, if mutally agreed upon by both parties, and under the same terms and conditions.
The Administration recommends that the City Commission authorize the appropriate City Officials to execute the attached contract between Envirowaste Services Group, Inc. and the City of Hollywood for the implementation of the Gravity Sewer System Condition Assessment, Renewal and Replacement Program (A.K.A. Inflow/Infiltration Reduction Program) (Level 2) - Excavated Point Repairs, together with such nonmaterial changes as may be subsequently agreed to by the City Manager and approved as to form and legality by the City Attorney, in the amount of $568,955.00.
Funding for the Gravity Sewer System Condition Assessment, Renewal and Replacement Program (Level 2) - Excavated Point Repairs was included in the Capital Improvement Program for FY 2013 that was appoved by the City Commission via Resolution No. R-2012-336.
Funding for the project is available in account number 42.4000.86873.536.006301.
The estimated implementation time for this phase of the Inflow/Infiltration Reduction Program is 365 days.
Recommended for inclusion on the agenda by:
Cathy Swanson-Rivenbark, City Manager
Steve Joseph, P.E., Public Utilities Director