Title
A Resolution of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement And Execute An Open-End (Equity) Lease Rate Quote Number 4808638 With Enterprise FM Trust, A Delaware Statutory Trust, For The Lease Of Vehicles In An Annual Amount Not To Exceed $114,953.04 Over A One-Year Period Based Upon Sourcewell Contract Number 060618 In Accordance With Section 38.41(C )(5) Of The Procurement Code (Piggyback).
Strategic Plan Focus
Quality of Life & Strong Neighborhoods
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Public Works Department, Fleet Maintenance Division, on behalf of the Development Services Department, Code Compliance Division, is requesting the approval of the attached resolution for the purpose of leasing 18 GMC Sierra pickup trucks for a twelve-month period.
Through the City’s Procurement Division, the Enterprise Lease Agreement was competitively procured through the Sourcewell contract, a Piggyback, pursuant to contract #060618-EFM in which Enterprise has agreed to provide these vehicles under the same pricing terms and conditions.
Public Works contacted Enterprise FM Trust in regard to the availability of GMC Sierra pickup trucks, to be delivered, and the vendor advised that they can provide these vehicles to the City pursuant to an open-end lease program.
The open-ended equity lease is for a twelve-month lease cycle beginning November 1, 2021, to October 31, 2022. Due to the shortage in the automobile industry, the Ford F-150 pickup trucks that were ordered to replace these vehicles were canceled by Ford. As a result, the City will have to retain these GMC Sierra’s for an additional twelve months.
The Director of Public Works, the Code Compliance Manager, and the Assistant Director, Financial Services for Procurement recommend that the City Commission authorize the appropriate City officials to issue a Blanket Purchase Agreement and execution of the attached open-end equity lease rate quote/schedule with Enterprise FM Trust for the leasing of 18 GMC Sierra pickup trucks for Code Compliance Division for a twelve-month period.
Fiscal Impact:
Funding for the lease will not be needed until the beginning of Fiscal Year 2023. As such, funding will be made available in account numbers 001.220101.53900.540050.000000.000.000, 445.520101.53400.540050.000000.000.000 in subsequent fiscal years’ operating budget subject to approval and adoption by the City Commission.
Recommended for inclusion on the agenda by:
Joel Wall, Fleet Superintendent, Department of Public Works
Annalie Holmes, Assistant Director, Department of Public Works
Peter Bieniek, Director, Department of Public Works
George R. Keller, Jr.; CPPT, Deputy Director, Public Safety