Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue A Blanket Purchase Agreement To Florida East Coast Railway, LLC For Railroad Crossing Maintenance And Associated Signal Maintenance At Various Florida East Coast Crossings In An Amount Not To Exceed $4,000,000.00 Over A Five-Year Term In Accordance With Section 38.38 Of The Procurement Code. (Approval Authority)
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the resolution and issuance of a Blanket Purchase Agreement to Florida East Coast Railway, LLC in the amount not to exceed $4,000,000 over a 5-year term and the option to renew for one (1) additional 5-year term.
Explanation:
The City Commission has adopted resolutions for railroad crossing agreements with Florida East Coast Railway, LLC (FECR) for City streets to cross through FECR rights-of-way at nine locations.
The Resolution Numbers are as follow:
R-93-114 for Washington Street
R-72-122 for Monroe Street
R-94-32 for Harrison Street
R-93-03 for Hollywood Boulevard
R-73-113 for Tyler Street
R-68-88 for Fillmore Street
R-77-149 for Johnson Street
R-168 for Garfield Street
R-72-123 for Taft Street
The approval of the agreements has allowed the reimbursement of repair and maintenance of crossings and associated signals at each of the crossing street within the FECR rights-of-way.
Since 2021, FEC has submitted various budgetary estimates to repair crossings at Tyler Street, Taft Steet, Harrison Steet, Hollywood Boulevard, Washington Street, and Monroe Street, totaling approximately $1,200,000.00.
Upon the completion of the railroad repair and maintenance, FECR invoiced the City with the actual bill. Previous reimbursements or invoice payments to FECR for railroad crossing maintenance were made using Direct Payment Vouchers, which are no longer used by the City. The last invoices paid using Direct Payment Vouchers were for the Taft Street and Harrison Street crossing maintenance in the amounts of $125,989.68 and $118,494.16, respectively, in September 2025. Section 38.38 of the Procurement Code states contracts in excess of $100,000 shall require approval by the City Commission. This resolution further approves the payment to FECR for the above referenced Taft Street and Harrison Street crossing maintenance invoices.
The Director of the Department of Development Services and Chief Procurement Officer recommend that the City Commission approve and authorize the issuance of a Blanket Purchase Agreement to Florida East Coast Railway, LLC for the reimbursement of railroad crossing maintenance and associated signal maintenance in an amount not to exceed $4,000,000.00 over a 5-year term and the option to renew for one (1) additional 5-year term.
Fiscal Impact:
A portion of the funding for the Blanket Purchase Agreement is available in account numbers 336.149901.54100.560003.001123.000.000 and 336.149901.54100.563010.001123.000.000, and will be requested in subsequent fiscal years’ Capital Improvement plans subject to approval and adoption by the City Commission.
Recommended for inclusion on the agenda by:
Clarissa Ip, P.E., Asst. Dir. of Development Services/Chief City Engineer
Andria Wingett, Director of Development Services
Raelin Storey, Assistant City Manager