Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute Change Order No. 1 With The Florida Department Of Transportation In An Amount Up To $1,804,427.73, And Approving And Authorizing The Execution Of Amendment No. 1 To The Interlocal Agreement With The City Of Hollywood Community Redevelopment Agency For Reimbursement In A Lump Sum Amount Of $1,353,320.80 To The Department Of Public Utilities For The Additional Cost Of Funding For The Construction Of Three Stormwater Pump Stations Located Within The CRA Beach District.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
State Road A1A (“A1A”) is situated on a barrier island that separates the Atlantic Ocean from the Intracoastal Waterway, is designated as a hurricane evacuation route, and has experienced severe flooding that poses risks to vehicles and pedestrians.
The City approached the Florida Department of Transportation (“FDOT”) to address this ongoing challenge by installing four stormwater pump stations along A1A located approximately at the intersections of Azalea Terrace, Franklin Street, Sherman Street, and Van Buren Street. These pump stations will serve jurisdictions of multiple entities including Broward County, FDOT, the City, and the Community Redevelopment Agency Beach District (“CRA”). It was agreed that participating entities share the cost of design and construction of the four pump stations based on each entity’s stormwater contribution areas.
On June 2, 2021, the City Commission passed and adopted Resolution No. R-2021-140, authorizing the issuance of a letter of commitment to fund the design and construction of a pump station on A1A located near Franklin Street. On July 7, 2021, the CRA Board passed and adopted Resolution No. R-CRA-2021-36 approving funding for the design and construction of the other three pump stations within CRA Beach District. On March 2, 2022, pursuant to Resolution No. R-2022-061, the City executed an Interlocal Agreement with FDOT to fund the design of the four stormwater pump stations in an amount of $770,468.00 and committed to fund approximately 61 percent of the project cost, in an estimated amount of $6,245,701.00. On March 20, 2024, pursuant to Resolution No. R-2024-095, the City executed three Local Funding Agreements (“LFAs”) and one Maintenance Memorandum of Agreement with FDOT for a total cost of $5,326,909.00 based on a projected total project construction cost of $24,140,501.00, and an Interlocal Agreement with the CRA to reimburse the Department of Public Utilities (“Department”) for the project’s construction costs in the amount of $3,441,445.00.
FDOT received one bid at the cost of $34,278,999.96, exceeding FDOT’s project budget. The City negotiated with FDOT to cost-share the additional amount and reached an agreement that the City would contribute $1,804,427.73. Per agreement with FDOT, the CRA will reimburse the Department of Public Utilities (“Department”) for construction costs in the amount of $650,000.00 in December 2024, and $703,320.80 in October 2026, and will budget an additional $750,000.00 for potential construction change orders for the FY 2026, related to the three pump stations located within the CRA Beach District.
This agenda item seeks the City Commission’s approval and authorization for the appropriate City officials to execute Change Order No. 1 to LFAs with FDOT in the amount of $1,804,427.73, and to execute the attached Amendment No. 1 to the Interlocal Agreement with the CRA in the amount of $2,103,320.80 to reimburse the Department.
The Department Director and the Chief Procurement Officer further recommend that the City Commission approve and authorize the City Manager, or his designee, to authorize the City’s payment for change orders approved by FDOT to address unforeseen conditions, if necessary and justified during construction, in an amount up to $1,000,000.00.
The City will pay FDOT $650,000.00 after the execution of the amendments, and the remaining $1,154,427.33 in October 2025, and budget an additional $250,000.00 for change orders.
Fiscal Impact:
A portion of the funding for this project was included in the amended FY 2025 Capital Improvement Plan and is available in account number 443.419901.53800.563010.001489.000.000. Additional funding for this project will be requested in the FY 2026 Capital Improvement Plan subject to approval and adoption by the City Commission.
Department of Public Utilities staff will manage this project. No additional staff are needed as a result of this project.
Recommended for inclusion on the agenda by:
Feng “Jeff” Jiang, Assistant Director, Department of Public Utilities
Vin Morello, Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager