Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Between Lawn Wizard USA, INC And The City Of Hollywood For City-Wide Tree Trimming, Pruning, Removal, And Stump Grinding Services, For An Estimated Annual Expenditure Of $122,275.00.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Department of Public Works requested that Procurement Services solicit bids for City-wide tree trimming, pruning, removal, and stump grinding services, to supplement the efforts of in-house staff, and to eliminate the quote process each time one of these services is needed, by establishing a blanket purchase order agreement with firm unit pricing.
Notifications of Bid F-4392-14-RD were mailed on February 14, 2014, and the bid was advertised online via the City’s website and DemandStar on February 14, 2014, in accordance with the City's Purchasing Ordinance, Section 38.42(A)(1).
Bid number F-4392-14-RD was opened at 3:00 P.M. on March 14, 2014, and resulted in responses from fourteen (14) bidders:
Lawn Wizard USA, Inc. $ 122,275.00
Oakland Park, Florida
Elan Lawn and Landscape Services, Inc. $ 143,025.00
Pembroke Pines, Florida (NON-RESPONSIVE)
Enviroscapes Plus, Inc. $ 167,650.00
Plantation, Florida
Weed-A-Way, Inc. $ 199,455.00
Hollywood, Florida
Lewis Tree Service, Inc. $ 246,980.00
West Henrietta, New York
SFM Services, Inc. $ 249,325.00
Hialeah Gardens, Florida
Florida Turf and Landscape $ 258,675.00
Miami, Florida
Quality Tree Care, Inc. $ 266,000.00
Fort Lauderdale, Florida
All Florida Tree $ 387,950.00
Coral Springs, Florida
Superior Landscaping & Lawn Service, Inc. $ 388,455.00
Miami, Florida
Real Tree Trimming & Landscaping $ 676,200.00
Pompano Beach, Florida
T.T.C. Environmental, Inc. $ 851,000.00
Miami Gardens, Florida
Royal Regions, Inc. $1,559,400.00
Miami, Florida
Valleycrest Tree Care $9,632,050.00
Homestead, Florida
The bid submitted from Elan Lawn and Landscape Services, Inc. was determined to be non-responsive as they failed to provide the licensing as specified and required in the bid document.
Although the City of Hollywood has no prior experience with Lawn Wizard USA, Inc., a check of their references for other local municipalities has resulted in positive responses.
After all Bids received were thoroughly reviewed, the Director of Public Works and the Director of Procurement Services have recommended that the City Commission approve award to the lowest responsive, responsible bidder, Lawn Wizard USA, Inc. of Oakland Park, Florida, which meets all requirements of the bid document.
The term of this agreement is for an initial two (2) year period with the right to renew for two (2) additional two (2) year periods subject to vendor acceptance, satisfactory performance and determination that renewal will be in the best interest of the City.
Award is subject to the City receiving all insurance required and approved by the City’s Risk Manager, along with signed statements of Hold Harmless and Indemnity to the City.
Funding has been provided in the fiscal year 2014 budget in the Public Work’s Maintenance - Facilities Account Number 01.5171.00482.541.005224 and will be budgeted in subsequent fiscal years.
Recommended for inclusion on the agenda by:
Cathy Swanson-Rivenbark, City Manager
Matthew Lalla, Director, Financial Services
Sylvia Glazer, Director, Public Works
Joel Wasserman, Director, Procurement Services