Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Contract With Lanzo Construction Company For Construction Services Related To The Lift Station A-09 Force Main Replacement Project In An Amount Up To $1,905,561.00; Approving And Authorizing Appropriate City Officials To Execute An Authorization To Proceed For Work Order Number EAC 25-01 With EAC Consulting, Inc. To Provide Construction Administration Services In An Amount Up To $148,500.00; Authorizing The City Manager Or Designee To Approve Utilization Of The Contingency Funds Reserved For Undefined Conditions As Set Forth In The Contract, If Necessary And Justified, In An Amount Up To $250,000.00.
Strategic Plan Focus
Infrastructure & Facilites
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
Lift Station A-09 conveys untreated sewage from the residents of the Boulevard Heights neighborhood to the City’s sanitary sewer trunk main line through a 10-inch diameter asbestos force main along N. 70th Avenue, from Johnson Street to Arthur Street. This section of force main was installed in 1958 and has reached the end of its useful life. This line has had multiple breaks in recent years and must now be replaced to provide continuous reliable sanitary sewer service to the neighborhood.
On August 20, 2020, the City Manager approved Memo No. EAC-20-010, which authorized the execution of an Authorization to Proceed (“ATP”) for Work Order Number EAC 20-01 with EAC Consulting, Inc. (“EAC”) to design the Lift Station A-09 Force Main Replacement Project (“LS A-09”) in the amount of $76,060.56. EAC and the Department of Public Utilities (“Department”) staff completed the design, permitting, and bidding phase of the proposed project.
On June 4, 2024, Invitation for Bid Number IFB-187-24-JJ was electronically advertised on OpenGov to solicit the desired construction services in accordance with Section 38.43(A) of the Procurement Code. On July 16, 2024, two bid proposals were received and publicly opened with the following results:
NO. BIDDER BASE BID
1 Lanzo Construction Company $1,905,561.00
2 Man-Con, Inc. $3,118,682.00
Department and Office of Procurement and Contract Compliance staff thoroughly evaluated the bids for responsiveness and responsibility in accordance with section 38.43(F) of the City's Procurement Code, and determined Lanzo Construction Company (“Lanzo”) is the lowest responsive and responsible bidder.
On September 23, 2024, a Notice of Intent to Award was posted on the City's website and on OpenGov, and resulted in no bid protests.
On September 20, 2017, the City Commission passed and adopted Resolution No. R-2017-284 which authorized the execution of continuing professional consulting engineering services contracts with five firms for water, sewer, reuse, and stormwater infrastructure projects, one of the firms being EAC. On August 15, 2023, the continuing services contract with EAC was renewed for the second two-year period.
The Department also requested a proposal from EAC to provide construction administration services, including shop drawing review, permit clearance, and certification for the project. EAC submitted a proposal to provide construction administration services in an amount up to $148,500.00. Department staff evaluated the scope and fee of the proposal, and determined that the negotiated fee is fair, reasonable, and in accordance with industry standards.
This agenda item seeks the City Commission’s approval and authorization for the execution of the attached contract with Lanzo in an amount up to $1,905,561.00 for construction services, and to execute the attached ATP for Work Order No. EAC 25-01 with EAC in an amount up to $148,500.00 for construction administration services.
The Department Director and the Chief Procurement Officer further recommend that the City Commission approve and authorize the City Manager or his designee to utilize contingency funds reserved for resolving undefined conditions as set forth in the contract, if necessary and justified, in an amount up to $250,000.00.
The project is estimated to be completed within six months of the issuance of the Notice to Proceed.
Fiscal Impact:
Funding for the project was included in the amended FY 2025 Capital Improvement Plan and is available in account number 442.409903.53600.563010.001386.000.000.
Department staff will manage this project. No additional staff are needed as a result of this project.
Recommended for inclusion on the agenda by:
Feng (“Jeff”) Jiang, Assistant Director, Department of Public Utilities
Vincent Morello, Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager/Sustainable Development