Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Orders Between Goodyear Tire & Rubber Company's Three Authorized Local Dealers, Goodyear Auto Service Center #2544 And The City Of Hollywood, Goodyear Fleet Tire Truck & Auto Center And The City Of Hollywood, And Goodyear Auto Service Center #6647 For The Purchase Of Automobile And Light Truck Tires And Optional Related Services For An Estimated Annual Expenditure Of $102,000.00.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Fleet Management Division of the Public Works Department and the Fire Rescue & Beach Safety Department requires an agreement for the purchase and optional related service of automobile and light truck tires for replacement or repair to include on hand stock to replace worn out or damaged tires for the City's Police, General Services and Fire Rescue fleet vehicles.
Police, General and Fire fleet vehicles specified by the Fleet Management Division purchased by the City are delivered with Goodyear tires based upon specifications by the vehicle manufacturers for quality, reliability, speed rating and warranty.
The requested automobile and light truck tires were competitively bid through the Florida Sheriffs Association, pursuant to Bid Award Number 15/17-07-0220, to obtain the most cost effective Tires and Optional Related Services for the Florida Sheriff's Association members while maximizing availability, quality, and level of service and for the use and reliance of government entities within the State of Florida.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
The Florida Sheriffs Association bid contract was awarded to the Goodyear Tire & Rubber Company of Akron, Ohio.
The contract bid tire products and optional related services are made available to government entities through their local authorized Goodyear dealers.
The City's three (3) local authorized Goodyear dealers are the Goodyear Auto Service Center #2544 located at 2825 Hollywood Boulevard, Goodyear Fleet Tire Truck & Auto Center located at 5911 Pembroke Road, and Goodyear Auto Service Center #6647 located at 497 South State Road 7, for both the supply of automobile and light truck tires, and optional related services.
The City's Fleet Maintenance Division and Fire Rescue & Beach Safety's Fleet Maintenance Garage has utilized two of the identified local Goodyear dealers in the past and their product supply and service has been above satisfactory.
The Director of Public Works, the Fire Chief and the Director of Procurement Services recommend that the City Commission approve the issuance of the attached blanket purchase orders to Goodyear Tire & Rubber Company's three authorized local distributors for the purchase of tires and optional related services, for an initial two (2) year period with two (2) additional one (1) year renewal periods for an estimated annual expenditure of $102,000.00.
Award is subject to the City's receipt and approval of all insurance certificates required by the City's Risk Manager.
Funding for the agreement has been provided in the fiscal year 2015 budget in the Public Works Fleet Management Division's Account Numbers 57.5101.00102.590.005212 - Automotive Supplies and 57.5101.00109.590.005212 Automotive Supplies, and in the Fire Rescue & Beach Safety Department's Account Number 01.2151.00000.522.005212 - Automotive Supplies, and funding will be budgeted in subsequent fiscal years.
Recommended for inclusion on the agenda by:
Wazir Ishmael, Ph.D, City Manager
Matthew Lalla, Director of Financial Services
Sylvia Glazer, Director of Public Works
Joel Wasserman, Director of Procurement