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File #: R-2022-093    Version: 1 Name: H&S 22-03 In-House Support Services
Type: Resolution Status: Passed
File created: 2/24/2022 In control: Department of Public Utilities
On agenda: 4/6/2022 Final action: 4/6/2022
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Work Order Number H&S 22-03 With Hazen And Sawyer, P.C. For In-House Engineering Support Services, On An As-Needed Basis, In An Amount Not To Exceed $300,000.00.
Attachments: 1. Resolution - H&S 22-03 In-House Support Services.pdf, 2. ATP - H&S 22-03 In-House Support Services.pdf, 3. Proposal - H&S 22-03 In-House Support Services.pdf, 4. Agreement Renewal - H&S 22-03 In-House Support Services.pdf, 5. TermSheetATPHazenSawyerInhouseservices..pdf

Title

A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Work Order Number H&S 22-03 With Hazen And Sawyer, P.C. For In-House Engineering Support Services, On An As-Needed Basis, In An Amount Not To Exceed $300,000.00.

 

 

Strategic Plan Focus

Infrastructure & Facilites

 

Body

 

Staff Recommends:  Approval of the attached Resolution.

 

Explanation:

 

The Department of Public Utilities (“Department”) is responsible for the planning, engineering design, construction management and construction inspection of engineering projects within the Department.  The Department maintains a staff of in-house Engineers and other support staff for its capital improvements program.  Due to increased workload, difficulty in filling current vacancies, and non-competitive salaries, the Department has not been able to fill about 60% of engineering positions, which include the positions for Engineering Construction Services Division Manager, Senior Project Managers and Project Managers.  Therefore, the Department wishes to procure in-house engineering support services to perform the work that is necessary to continue the Department’s functions successfully.

 

The in-house engineering support services are required for the following and other similar tasks related to water and wastewater projects:

                     Review, perform and manage in-house design of capital improvement projects

                     Oversee construction projects

                     Support inspection of utilities projects

                     Assist development of capital improvement project budgets, cost estimates and project schedule

                     Support operation and maintenance needs from the Department

                     Prepare permit modifications and/or renewals documents

                     Perform financial analysis and support for grant funding

                     Prepare technical letters, reports, and presentation material

 

On September 20, 2017, the City Commission passed and adopted Resolution No. R-2017-283 which authorized the execution of continuing consulting engineering services contracts with four firms for water and wastewater projects, one of the firms being Hazen and Sawyer, P.C.  On August 9, 2021, the continuing services contract with Hazen and Sawyer, P.C. was renewed for another two-year period.

 

The Department requested a proposal from Hazen and Sawyer, P.C. for in-house engineering support services, based on the consultant’s hourly rate schedule established in the Professional Services Agreement with Hazen and Sawyer, P.C., dated November 7, 2017.

 

The attached Resolution seeks the City Commission’s authorization to execute the attached Authorization to Proceed for Work Order No. H&S 22-03, to Hazen and Sawyer, P.C. for in-house engineering support services in an amount not to exceed $300,000.00, based upon the project scope and fee and the terms and conditions of the current Continuing Services Agreement for the project.

 

Fiscal Impact:

Funding for this agreement is available in the FY 2022 Operating Budget in account number 442.400401.53600.531170.000000.000.000.

 

Department of Public Utilities staff will manage this project.  No additional staff is needed as a result of this project.

 

 

Recommended for inclusion on the agenda by:

Feng (“Jeff”) Jiang, Assistant Director, Department of Public Utilities

Vivek Galav, Director, Department of Public Utilities

Gus Zambrano, Assistant City Manager/Sustainable Development

 

 

Attachments:

Resolution - H&S 22-03 In-House Support Services

ATP - H&S 22-03 In-House Support Services

Proposal - H&S 22-03 In-House Support Services

Agreement Renewal - H&S 22-03 In-House Support Services