Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving The Final Ranking Of Contractors For Utility Location Services; And Authorizing The Appropriate City Officials To Execute An Agreement With The Highest Ranked Firm, Craig A. Smith & Associates, LLC, For Utility Location Services In An Annual Amount Up To $300,000.00, From May 12, 2026, Through May 11, 2028.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Utilities requires professional utility location services to accurately identify and mark underground utility lines. These services are essential to prevent accidental damage to buried infrastructure during construction or excavation.
Because the cost of these services is expected to exceed $50,000.00 annually, the City is required under Section 38.43 of the Procurement Code to conduct a formal competitive solicitation. In accordance with this requirement, the City issued a Request for Proposals (RFP-366-26-JJ) on December 3, 2026, via the OpenGov system to solicit proposals from qualified firms.
Three companies submitted proposals by the deadline. On February 2, 2026, a Selection Committee convened to evaluate the proposals against several criteria, including understanding of the City’s needs, experience and qualifications, approach to the work, pricing, and references.
After reviewing and scoring the proposals, the Selection Committee ranked the firms as follows:
1. Craig A. Smith & Associates LLC Score: 88.75
2. High Tech Engineering Incorporated Score: 67.75
3. Venegroup Services Inc Score: 67
Craig A. Smith & Associates LLC received the highest overall score. Based on the evaluation results, the Selection Committee recommends that the City Commission authorize an agreement with Craig A. Smith & Associates LLC. The agreement would cover a two-year term with an option for two additional one-year renewals to provide ongoing utility location services.
Fiscal Impact:
A portion of the funding for this service is available in the FY 2026 Operating Budget in account numbers 442.400201.53600.552250.000000.000.000, 442.400202.53600.552250.000000.000.000, and 443.410101.53800.531170.000000.000.000 and will be budgeted in subsequent fiscal years’ operating budgets subject to approval and adoption by the City Commission.
Recommended for inclusion on the agenda by:
Vincent Morello, Director, Public Utilities
Chris O’Brien, Director, Public Safety